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At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
We are currently looking for a Specialist, Innovation who has Pardot experience to join our team. This position is permanent, full time and can be based out of Vancouver, Toronto or Calgary. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Specialist, Innovation, you will be:
Email Marketing & Automation
- Collaborating across different functional teams to implement marketing campaign strategies to align with Firm objectives.
- Supporting the Events team on Salesforce Marketing Cloud Account Engagement (Pardot) campaigns, ensuring timely and quality execution.
- Promoting the user experience across various client touchpoints to create a distinctive and relevant customer journey.
- Creating and delivering marketing assets, including email templates, forms, and landing pages.
- Assisting in the development of strategic marketing objectives and providing technical advice to optimize customer journeys.
Digital Transformation and System Development
- Working with the CRM team to design and implement marketing automation solutions.
- Maintaining and improving integration configurations between different platform solutions.
- Troubleshooting automation errors and proposing solutions to Manager.
Data Management & Analytics
- Performing data analytics, synthesizing quantitative and qualitative findings into actionable insights and communicating them in a compelling, digestible way.
- Monitoring and analyzing campaign performance and ROI.
- Generating report templates and dashboards to analyze results and drive engagement.
- Working with the CRM team to develop and manage audience segmentation for targeted engagement.
- Ensuring data integrity in all marketing automation platform activities.
- Performing ETL (extract, transform, and load) processes in Salesforce and Pardot.
Training and Support
- Conducting Pardot training sessions and promoting its adoption among users.
- Developing standard operating procedure documents and keeping all contents up-to-date.
- Providing support to clients in their day-to-day marketing automation operations.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bachelor’s degree in Business, Marketing, or a related field.
- 2+ years of experience delivering Salesforce or marketing automation projects.
- 2+ years of hands-on experience with Pardot.
- Experience with mapping and implementing end-to-end-marketing campaigns.
- Thorough knowledge of marketing technology and systems.
- Working knowledge of HTML and CSS.
- Advanced understanding and knowledge of Salesforce.
- A good understanding of law firm business processes and client relationships.
- Professional maturity, including strong interpersonal skills, tact and discretion.
- Exceptional oral and written communication skills. Bilingual (English-French) skills would be an asset, but is not required.
- Ability to share knowledge with a non-technical audience.
- Demonstrated ability to troubleshoot user issues.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously, set priorities and deliver results with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Ability to be flexible and adaptable.
- Self-motivated, with the flexibility to work effectively as part of a team or autonomously.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
We are currently looking for a Specialist, Innovation who has Pardot experience to join our team. This position is permanent, full time and can be based out of Vancouver, Toronto or Calgary. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Specialist, Innovation, you will be:
Email Marketing & Automation
- Collaborating across different functional teams to implement marketing campaign strategies to align with Firm objectives.
- Supporting the Events team on Salesforce Marketing Cloud Account Engagement (Pardot) campaigns, ensuring timely and quality execution.
- Promoting the user experience across various client touchpoints to create a distinctive and relevant customer journey.
- Creating and delivering marketing assets, including email templates, forms, and landing pages.
- Assisting in the development of strategic marketing objectives and providing technical advice to optimize customer journeys.
Digital Transformation and System Development
- Working with the CRM team to design and implement marketing automation solutions.
- Maintaining and improving integration configurations between different platform solutions.
- Troubleshooting automation errors and proposing solutions to Manager.
Data Management & Analytics
- Performing data analytics, synthesizing quantitative and qualitative findings into actionable insights and communicating them in a compelling, digestible way.
- Monitoring and analyzing campaign performance and ROI.
- Generating report templates and dashboards to analyze results and drive engagement.
- Working with the CRM team to develop and manage audience segmentation for targeted engagement.
- Ensuring data integrity in all marketing automation platform activities.
- Performing ETL (extract, transform, and load) processes in Salesforce and Pardot.
Training and Support
- Conducting Pardot training sessions and promoting its adoption among users.
- Developing standard operating procedure documents and keeping all contents up-to-date.
- Providing support to clients in their day-to-day marketing automation operations.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bachelor’s degree in Business, Marketing, or a related field.
- 2+ years of experience delivering Salesforce or marketing automation projects.
- 2+ years of hands-on experience with Pardot.
- Experience with mapping and implementing end-to-end-marketing campaigns.
- Thorough knowledge of marketing technology and systems.
- Working knowledge of HTML and CSS.
- Advanced understanding and knowledge of Salesforce.
- A good understanding of law firm business processes and client relationships.
- Professional maturity, including strong interpersonal skills, tact and discretion.
- Exceptional oral and written communication skills. Bilingual (English-French) skills would be an asset, but is not required.
- Ability to share knowledge with a non-technical audience.
- Demonstrated ability to troubleshoot user issues.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously, set priorities and deliver results with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Ability to be flexible and adaptable.
- Self-motivated, with the flexibility to work effectively as part of a team or autonomously.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Calgary or Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary: $ $53,290 - $79,934 annually (British Columbia only)
As a Legal Assistant (Tax), you will be:
Documents
- Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
- Utilize advanced PowerPoint skills to develop and thoroughly revise diagrams and presentations, ensuring they are clear, have visual impact, and accurately convey complex information.
- Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
File and Time Management
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
- Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
- Updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
Lawyer / Client Support
- Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
- Updating contact names and addresses in the client database on a regular basis.
- Coordinate client meetings and assist with organizing smaller practice group events, including booking rooms and arranging the required catering or audio-visual equipment.
Mail, Fax and Phone Reception Functions
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
- Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions
- Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
- Working with Finance to coordinate new Client and Matter openings (KYC);
- Assisting with expense processing.
- Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.
- Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
Other
- Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
- Other duties as assigned.
As our ideal candidate, you will have:
- Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
- Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
- In-depth knowledge of tax, business and legal terminology.
- Strong attention to detail, along with superior PowerPoint and word processing abilities, as well as excellent spelling, proofreading, and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- Demonstrated skill in collaboration and the capacity to effectively function within a team setting.
- Ability to follow up on files and manage delays with minimal supervision, as well as to proactively identify additional support needs.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
We are currently looking for a Specialist, Innovation who has Pardot experience to join our team. This position is permanent, full time and can be based out of Vancouver, Toronto or Calgary. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary: $72,000 - $85,000 annually (British Columbia only)
As a Specialist, Innovation, you will be:
Email Marketing & Automation
- Collaborating across different functional teams to implement marketing campaign strategies to align with Firm objectives.
- Supporting the Events team on Salesforce Marketing Cloud Account Engagement (Pardot) campaigns, ensuring timely and quality execution.
- Promoting the user experience across various client touchpoints to create a distinctive and relevant customer journey.
- Creating and delivering marketing assets, including email templates, forms, and landing pages.
- Assisting in the development of strategic marketing objectives and providing technical advice to optimize customer journeys.
Digital Transformation and System Development
- Working with the CRM team to design and implement marketing automation solutions.
- Maintaining and improving integration configurations between different platform solutions.
- Troubleshooting automation errors and proposing solutions to Manager.
Data Management & Analytics
- Performing data analytics, synthesizing quantitative and qualitative findings into actionable insights and communicating them in a compelling, digestible way.
- Monitoring and analyzing campaign performance and ROI.
- Generating report templates and dashboards to analyze results and drive engagement.
- Working with the CRM team to develop and manage audience segmentation for targeted engagement.
- Ensuring data integrity in all marketing automation platform activities.
- Performing ETL (extract, transform, and load) processes in Salesforce and Pardot.
Training and Support
- Conducting Pardot training sessions and promoting its adoption among users.
- Developing standard operating procedure documents and keeping all contents up-to-date.
- Providing support to clients in their day-to-day marketing automation operations.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bachelor’s degree in Business, Marketing, or a related field.
- 2+ years of experience delivering Salesforce or marketing automation projects.
- 2+ years of hands-on experience with Pardot.
- Experience with mapping and implementing end-to-end-marketing campaigns.
- Thorough knowledge of marketing technology and systems.
- Working knowledge of HTML and CSS.
- Advanced understanding and knowledge of Salesforce.
- A good understanding of law firm business processes and client relationships.
- Professional maturity, including strong interpersonal skills, tact and discretion.
- Exceptional oral and written communication skills. Bilingual (English-French) skills would be an asset, but is not required.
- Ability to share knowledge with a non-technical audience.
- Demonstrated ability to troubleshoot user issues.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously, set priorities and deliver results with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Ability to be flexible and adaptable.
- Self-motivated, with the flexibility to work effectively as part of a team or autonomously.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Toronto and it a contract, full-time position with the option to turn permanent.McCarthy Tétrault employees benefit from a hybrid work environment.
The Vendor Management Office (VMO) provides centralized vendor and contract management for McCarthy Tétrault. We are responsible for negotiating and monitoring all vendor engagements and retaining a centralized repository of vendor contracts. We work with business partners throughout the organization to provide strategic support, including market analysis and enhancing various control standards. A key focus of this team is to enhance line-of-sight into spending, drive cost savings and ensure adherence to spend control policies.
As a Vendor Manager, you will be:
- Manage key vendor relationships, including developing relationships and leveraging vendors as a source of innovation and growth, optimizing costs and ensuring vendor performance.
- Partner with internal clients to evaluate, identify and recommend vendors and products aligned with business needs.
- Lead, develop and guide the execution of RFP, RFI, RFQ and other sourcing strategies in accordance with VMO policies.
- Collaborate with all functional groups to ensure business requirements are captured and represented in contractual documentation.
- Create, review and negotiate Master Agreements, License Agreements, SOWs etc. recommending changes in accordance with the Firm’s preferred terms, liaising with the internal Legal department to coordinate legal review and ensuring the appropriate process is followed both internally and externally.
- Seek out, recommend and drive cost-savings initiatives.
- Perform detailed Spend, Total Cost of Ownership, and other analysis and market research to support the sourcing process.
- Make procurement recommendations to internal clients, including new sourcing areas to look at and review based on future opportunities for cost reduction, process improvements and new services/supplies available.
- Manage vendors through scorecards and other tools of performance and risk management, including quarterly vendor performance reporting.
- Manage and monitor contracts for compliance throughout the Contract Lifecycle.
- Coordinate contract database on a daily basis; run searches in SharePoint.
As our ideal candidate, you will distinguish yourself by the following profile:
- A minimum of 7 years of relevant vendor/contract management experience in a corporate setting.
- Post-secondary education and/or certification relevant to the Vendor Management profession.
- Experience leading cross-functional projects including the ability to influence without authority and communicate effectively at all levels of an organization.
- Strong understanding of contract governance and management. IT contract management experience is an asset.
- Proven negotiation skills.
- Exceptional technical ability, including strong skills with MS Office and MS Project. Experience with SharePoint is an asset.
- The ability to handle tight deadlines with strong organization, work management and time management skills.
- Demonstrated ability to find creative solutions to contractual issues to reach a resolution, taking a pragmatic approach to balance legal risks against business interests.
- Understanding of Project Management methodology.
- Solid financial and analytical aptitude.
- Legal drafting experience is an asset.
- Bilingualism (French/English) is an asset.
- Experience with Coupa, Ariba, or other comparable P2P platform is an asset.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Calgary or Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Legal Assistant (Tax), you will be:
Documents
- Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
- Utilize advanced PowerPoint skills to develop and thoroughly revise diagrams and presentations, ensuring they are clear, have visual impact, and accurately convey complex information.
- Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
File and Time Management
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
- Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
- Updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
Lawyer / Client Support
- Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
- Updating contact names and addresses in the client database on a regular basis.
- Coordinate client meetings and assist with organizing smaller practice group events, including booking rooms and arranging the required catering or audio-visual equipment.
Mail, Fax and Phone Reception Functions
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
- Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions
- Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
- Working with Finance to coordinate new Client and Matter openings (KYC);
- Assisting with expense processing.
- Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.
- Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
Other
- Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
- Other duties as assigned.
As our ideal candidate, you will have:
- Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
- Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
- In-depth knowledge of tax, business and legal terminology.
- Strong attention to detail, along with superior PowerPoint and word processing abilities, as well as excellent spelling, proofreading, and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- Demonstrated skill in collaboration and the capacity to effectively function within a team setting.
- Ability to follow up on files and manage delays with minimal supervision, as well as to proactively identify additional support needs.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Vancouver or Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary range (Vancouver Only) : $53,290 - $79,934 annually
As a Legal Assistant, Intellectual Property, you will be:
Documents
- Drafting and preparing correspondence, including standard letters and memos, working with Word and Excel templates.
- Editing, formatting, printing, and revising letters, memos, reports, forms, labels and other printed material from dictation or other instructions.
- Filing patent, trademark, industrial design, and copyright applications with Canadian Intellectual Property Office (CIPO) via fax, courier, and CIPO online tools, including generation of cover letters, and fax cover sheets.
- Filing patent and trademark applications with United States Patent and Trademark Office (USPTO) using USPTO online tools.
- Filing Madrid trademark applications with World Intellectual Property (WIPO) using WIPO online tools.
- Liaising with foreign agents to file patent and trademark applications in other countries.
- Weekly monitoring of Trademarks Journal for advertisement of applications and generation of reporting correspondence.
File and Time Management
- Managing PATTSY database. Ensuring data is entered, maintained, and required follow–up dates are noted. Entering new applications, new deadlines from incoming trademark. correspondence and opposition matters, generating client specific reports, and generating bi-monthly trademark and opposition deadline reports.
- Managing physical and electronic files for the IP group. Ensuring they are current with all relevant documentation. Bringing forward and pulling files as necessary for Lawyers/Agent attention.
- Requisitioning new files, maintaining a record of all client files, related records and general files.
- Maintaining BF system.
- E-filing of emails.
Administrative Functions
- Performing Clarivate and CIPO searches and formatting search results as requested.
- Coordinating client meetings, arranging for catering or audio-visual equipment as needed. Organizing equipment and other materials for on-site and off-site presentations.
- Opening and routing incoming mail/distributing correspondence and other material to the appropriate party.
- Working in a team environment which includes supporting other legal assistants and other legal staff on the Intellectual Property team.
- Performing other duties as required.
As our ideal candidate, you will have:
- Legal Assistant Diploma or equivalent.
- Minimum 3 years of experience as a Legal Assistant in an Intellectual Property group.
- Strong Patent and Trademark experience is required.
- Strong attention to detail as it relates to drafting of correspondence, and proofreading.
- Exceptional written and oral communication skills.
- Strong time management and the ability to prioritize your work to meet important deadlines.
- Energetic, proactive approach, and willingness to take charge to manage work with effectiveness and efficiency.
- High level of discretion and confidentiality.
- Ability to work independently and under minimal supervision.
- Problem-solving skills with the ability to visualize and deliver creative solutions.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Vancouver or Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary range (Vancouver Only) : $53,290 - $79,934 annually
As a Legal Assistant, Intellectual Property, you will be:
Documents
- Drafting and preparing correspondence, including standard letters and memos, working with Word and Excel templates.
- Editing, formatting, printing, and revising letters, memos, reports, forms, labels and other printed material from dictation or other instructions.
- Filing patent, trademark, industrial design, and copyright applications with Canadian Intellectual Property Office (CIPO) via fax, courier, and CIPO online tools, including generation of cover letters, and fax cover sheets.
- Filing patent and trademark applications with United States Patent and Trademark Office (USPTO) using USPTO online tools.
- Filing Madrid trademark applications with World Intellectual Property (WIPO) using WIPO online tools.
- Liaising with foreign agents to file patent and trademark applications in other countries.
- Weekly monitoring of Trademarks Journal for advertisement of applications and generation of reporting correspondence.
File and Time Management
- Managing PATTSY database. Ensuring data is entered, maintained, and required follow–up dates are noted. Entering new applications, new deadlines from incoming trademark. correspondence and opposition matters, generating client specific reports, and generating bi-monthly trademark and opposition deadline reports.
- Managing physical and electronic files for the IP group. Ensuring they are current with all relevant documentation. Bringing forward and pulling files as necessary for Lawyers/Agent attention.
- Requisitioning new files, maintaining a record of all client files, related records and general files.
- Maintaining BF system.
- E-filing of emails.
Administrative Functions
- Performing Clarivate and CIPO searches and formatting search results as requested.
- Coordinating client meetings, arranging for catering or audio-visual equipment as needed. Organizing equipment and other materials for on-site and off-site presentations.
- Opening and routing incoming mail/distributing correspondence and other material to the appropriate party.
- Working in a team environment which includes supporting other legal assistants and other legal staff on the Intellectual Property team.
- Performing other duties as required.
As our ideal candidate, you will have:
- Legal Assistant Diploma or equivalent.
- Minimum 3 years of experience as a Legal Assistant in an Intellectual Property group.
- Strong Patent and Trademark experience is required.
- Strong attention to detail as it relates to drafting of correspondence, and proofreading.
- Exceptional written and oral communication skills.
- Strong time management and the ability to prioritize your work to meet important deadlines.
- Energetic, proactive approach, and willingness to take charge to manage work with effectiveness and efficiency.
- High level of discretion and confidentiality.
- Ability to work independently and under minimal supervision.
- Problem-solving skills with the ability to visualize and deliver creative solutions.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Montreal or Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Bilingual Accounts Payable Accountant, you will be:
- Invoice entry with high accuracy by ensuring amount, currency, expense code and billing entity are correct.
- Invoice analysis including account reconciliations, pattern identification through invoice comparison, and identification of missing or invalid invoices.
- Creation of cheque schedules in preparation of invoice payments.
- Send files for posted and approved electronic payments including wire transfers and EFTs.
- Ensure time sensitive payments are made according to the specified timeline.
- Assist with coaching of end users and ensure they are well versed with expense codes and functionality of digital invoicing platform.
- Send requests for journal entries to the financial reporting team so that errors are fixed prior to month end.
- Assist with special projects as requested.
- Oversee the review of the various vendor reconciliations.
As our ideal candidate, you will distinguish yourself by the following profile:
- English and French fluency in speaking, reading, and writing is a must.
- Post-secondary Diploma or Certificate in related field (i.e. accounting or business administration).
- A minimum of 3 years of relevant experience.
- Ability to demonstrate a high level of accuracy, to be detail oriented and well organized.
- Ability to handle stress in a fast-paced environment.
- Maintain a positive attitude and stay calm amidst conflicting priorities and tight deadlines.
- Strong problem solving skills.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Calgary. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Coordinator, Professional Resources , you will be:
Student Programs
- Coordinating the articling and summer recruitment process, including processing and screening applications, creating interview schedules, corresponding with applicants, organizing dinners and receptions, preparing interviewers’ information manual, and organizing various meetings, etc.
- Ensuring that all student activities and documents are completed in accordance with the Law Society policies and procedures. Ensuring that all Law Society fees are paid on behalf of summer and articling students.
- Acting as a liaison with law schools.
- Creating and maintaining the student rotation schedule.
- Organizing and preparing agenda for regular meetings with students.
- Assisting in the development, coordination and facilitation of articling and summer student orientation. Liaising with various departments to establish new hire training programs.
- Administering the student performance evaluation process, through viDesktop.
- Supporting the Director, Professional Resources (Alberta and BC) and the practice groups in preparing and organizing information in connection with the hire-back process.
- Organizing social events for students.
- Providing guidance to students and lawyers by advising on Firm protocol, practices and procedures.
- Updating and implementing revised policies, Student Handbook and Committee Manuals as approved by the Director, Professional Resources (Alberta and BC), and updating accordingly.
- Attending Student Committee meetings and preparing agendas, reports/statistics and minutes, as required.
- Maintaining the retention and integrity of confidential student personnel files and ensuring that materials, work space and telephones are available for the students upon arriving at the Firm.
- Supporting the Education Team on student programming.
Associate Programs
- Assisting in the development, coordination and facilitation of first year associate orientation. Liaising with various departments to establish new hire training programmes.
- Administering the associate performance evaluation processes, through viDesktop.
- Assisting in the coordination of associate departures, including tracking attrition data.
- Preparing associate pregnancy and parental leave memos, as required, and tracking all leaves.
- Organizing payment of Professional Resources invoices for associate-related items.
- Updating Associate Reference Manual, as directed.
- Attending Professional Resources Committee meetings and preparing agenda/minutes.
- Retaining and ensuring integrity of confidential associate personnel files.
- Arranging administrative details for new associates, including communication with internal stakeholders, conflict searches, office details, technology and training.
- Organizing events (educational and social) hosted by the Professional Resources team, including call to the bar ceremony and mentor awards.
- Preparing and tracking associate secondment documentation, advising internal departments of details of secondment.
- Support lateral associates with law society transfers.
- Support Foreign Legal Consultant applications.
- Assisting the Director, Professional Resources with daily ongoing administrative tasks.
- Supporting the Education team with associate programming.
As our ideal candidate, you will distinguish yourself by the following profile:
- Post-secondary education in administration, or a related field.
- Minimum of 6 years of experience in a professional services environment.
- One to 2 years Human Resources or recruiting experience is an asset.
- Exceptional analytical, organizational and time management skills.
- Ability to work with minimum supervision and manage competing priorities.
- Exceptional accuracy and detail orientation.
- Must be flexible during heavy workload periods. Job can require flexible lunch hours and some evening work will be necessary for events and during recruitment periods.
- Ability to multi-task.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
The employee in this position will be part of a team where they will be expected to work on invoices and requests in English or French for clients, lawyers, professionals or suppliers who understand and communicate only in English or French. Since requests can be submitted in either English or French, it is necessary for the proper functioning of the operations to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.
This position can be based out of Toronto or Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Bilingual Accounts Payable Accountant, you will be:
- Invoice entry with high accuracy by ensuring amount, currency, expense code and billing entity are correct.
- Invoice review, including appropriate allocation to capital vs expense GL accounts and departments.
- Validate invoice approval in line with approval matrix; Ensure appropriate allocation of recoverable taxes.
- Invoice analysis including account reconciliations, pattern identification through invoice comparison, and identification of missing or invalid invoices.
- Creation of cheque schedules in preparation of invoice payments.
- Send files for posted and approved electronic payments including wire transfers and EFTs.
- Ensure time sensitive payments are made according to the specified timeline.
- Assist with coaching of end users and ensure they are well versed with expense codes and functionality of digital invoicing platform.
- Send requests for journal entries to the financial reporting team so that errors are fixed prior to month end.
- Assist with special projects as requested.
- Oversee the review of the various vendor reconciliations.
As our ideal candidate, you will distinguish yourself by the following profile:
- English and French fluency in speaking, reading, and writing is a must.
- Post-secondary Diploma or Certificate in related field (i.e. accounting or business administration).
- A minimum of 5 years of relevant experience.
- Ability to demonstrate a high level of accuracy, to be detail oriented and well organized.
- Ability to handle stress in a fast-paced environment.
- Maintain a positive attitude and stay calm amidst conflicting priorities and tight deadlines.
- Strong problem solving skills.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
We are currently seeking a highly motivated individual interested in an opportunity for growth and development in a junior financial services law clerk role.
As a junior Law Clerk in the Financial Services group, you will be:
- Working closely with the firm’s Structured Finance, Project Finance and Financial Services mainline lending teams, and under the supervision and direction of senior financial services law clerks, be responsible for assisting with:
- the preparation and management of documentation relating to a variety of transactions including debt financing arrangements for both lenders and borrowers;
- ordering Personal Property Security Act ("PPSA") and other due diligence searches in various jurisdictions, reviewing and summarizing same;
- drafting and filing PPSA registrations;
- drafting various documentation including discharges, acknowledgments, resolutions, security documentation and related ancillary documentation, and obtaining same from third parties; and
- pre-closing, closing and post-closing activities including preparation of closing agendas, management of documents for execution, managing post-closing items, and completion of record books.
- Liaising with law clerks, paralegals, lawyers, clients, extra-provincial agents, local counsel, third party service providers and governmental agencies, as required.
- Completing and maintaining daily time dockets in an accurate and timely manner.
- Performing other duties and responsibilities as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Minimum of two (2) years experience as a Law Clerk, preferably in financial services/banking.
- Excellent verbal and written communication skills.
- Excellent team player with the ability to take initiative and work independently with minimal supervision where required.
- Detail-oriented, highly analytical and possessing strong organizational skills.
- Ability to work in a fast-paced and often time-sensitive environment.
- Successful completion of a post-secondary Law Clerk program.
- Membership in good standing with Institute of Law Clerks of Ontario.
- Flexibility to work outside regular business hours when required and/or necessary.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Finance Administrator, you will be:
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Building and maintaining effective working relationships.
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Preparing, printing and assisting with reviewing of prebills in a timely manner, monthly, quarterly or on request, including any necessary follow up with others in the Firm and revising according to client billing guidelines and Firm standards and policies.
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Creating PDF, delimited or XML file invoices for e-billing clients, based on such client’s requirements. Liaising with E-billing Team with respect to any rejected invoices during e-billing submissions.
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Monitoring and reviewing of outstanding WIP (Work In Progress) and following up with Client Account Services to ensure timely billing. Tracking contingency files, closings and other milestone billing arrangements and reporting on status of such files to Manager/Director, Finance Operations, including requirement for WIP provisions.
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Ensuring that special rates and discounts are applied to each invoice. Monitoring thresholds and other milestones.
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Working with billing and accounting specialists to ensure daily, monthly and annual tasks are completed timely and accurately
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Identifying issues from the root source/cause and bringing resolution to minimize/eliminate recurring symptoms or concerns.
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Maintaining collection notes in the Aderant system for Client Account Services team.
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Assisting team with conducting a weekly review and reporting the status/next steps/action plan for each account that has aged 61+ days past due and reporting month end results.
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Ad-Hoc administration / other duties or special projects as required
As our ideal candidate, you will distinguish yourself by the following profile:
- Post-secondary education in a related field.
- Minimum of 1 year(s) of related experience, including client service, billing, collections and\or accounts receivable, preferably in a professional services firm.
- Familiarity\Experience with Aderant Expert or a similar accounting system would be an asset.
- Offering superior client attentiveness by making every effort to respond and assist colleagues in a timely, efficient and professional manner.
- Liaising, coordinating and expediting resolution through all areas of the firm that may include but are not limited to billing, e-billing, intake, conflicts, A/R, A/P and trust for account issues, which may include disputed services, pricing and credits.
- Building and strengthening working relationships with Billing Analysts, Legal Assistants, Finance team members and supporting team initiatives.
- Performing special projects and assigned administration tasks, as requested.
- Strong time management skills, ability to handle multiple tasks, set schedules and work under pressure to meet deadlines.
- Analytical and problem solving skills.
- Strong attention to detail and organizational skills.
- Knowledge of business and legal terminology.
- Capacity to demonstrate tact and diplomacy when dealing with internal clients.
- Flexibility to work overtime during peak billing periods.
- Strong written and oral communication skills.
- High level of discretion and confidentiality.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
We have a current opportunity for a Legal Assistant to join our Real Property and Planning team. This position is based out of Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary Range : $53,290 - $79,934 annually
As a Legal Assistant, Real Property and Planning, you will be:
- Assisting paralegals with real estate transactions (development, purchases, sales, and financings), including strata lot project sales.
- Working with project database, including entering project sale contract data and reconciling the database information with the contract information.
- Creating and editing transaction documents in project database, including coordinating coding for documents with database vendor.
- Receiving, handling, and processing of project lot sale contract deposits.
- Generating deposit reports from project database, reconciling reports against trust accounting information, identifying, and correcting discrepancies between reports.
- Collaborating with the finance team to deal with trust reconciliations, closing arrangements for deposits, closing funds, mortgage and other type of payouts, holdbacks and investments.
- Initiating cheque requisitions for funds to be paid to clients or third parties with respect to all types of transactions.
- Communicating with clients, sales centre representatives (projects), other parties’ solicitors, lenders, and realtors.
- Preparing correspondence and reports.
- Performing general administrative tasks such as scanning, emailing, and arranging for courier pick-ups.
- Consistently maintaining current filing of all correspondence and documents.
- Working collaboratively with the real estate team (lawyers, assistants, and paralegals) to ensure that time, energy and resources are allocated where the need and level of importance are greatest.
As our ideal candidate, you will distinguish yourself by the following profile:
- Post-secondary education in Legal Assistant studies is preferred.
- Minimum 3 years of experience as a Legal Assistant or as an Assistant with experience ideally acquired in a professional services environment.
- Exposure to Real Property practices and procedures would be considered an asset.
- Strong attention to detail, including excellent skills in spelling, grammar and proofreading.
- Capacity to perform duties with speed and accuracy.
- Ability to take initiative and excellent organizational and time management skills.
- Ability to work under pressure to meet tight deadlines and adjust to changing priorities.
- Ability to work effectively both in a consultative team environment and independently, proceeding with objectives under minimal supervision.
- High level of discretion and confidentiality.
- Flexibility to work overtime as needed.
- Solid computer knowledge including MS Office, and ability to keep up to date with changes in technology, and interest and ability to learn other software used in real property practice group, such as LTSA (Land Title and Survey Authority) and E-Conveyance software.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
This role supports and collaborates with Clients & Markets Leads, including Directors, Managers, other Specialists, and Coordinators as they work with practice, industry, markets and strategic issues groups to increase market profile, deepen client relationships, expand the work we do with our existing clients and attract new clients.
As a Business Development Specialist, you will be:
- Providing strategic support and recommendations for the development of marketing, business development, and client plans for various practice, industry, markets and strategic issues groups.
- Assisting with the execution of go-to-market strategies and targeting initiatives.
- Leading and/or providing support for the execution of business development initiatives, including sponsorships, speaking engagements, directory and client award submissions, creating and maintaining marketing materials, and other duties as required.
- Working with Research, Client Service & Innovation (CSI) and Finance to compile and analyze competitive and business intelligence reports to assist with business development opportunities for practice/industry/client groups.
- Supporting lawyer and Clients & Markets team with client requests for firm information, such as credentials packages, info sheets and deal lists.
- Identifying and submitting significant matters to the Deals & Cases team on an ongoing basis for use in proposals, rankings, website, awards submissions and marketing materials.
- Tracking business development and marketing activity/information in a variety of databases, including Salesforce.
- Supporting our Net Promoter Score (NPS) process to collect and track important feedback from our clients.
- Supporting the Marketing Solutions team, including routing requests to the appropriate functional teams, assisting with lawyer profile updates, and/or other services as needed.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Undergraduate degree in marketing, communications or related field.
- Minimum 3-5 years relevant experience, preferably in a professional services firm.
- Proficiency with MS Office suite; ability to quickly learn and leverage new technology solutions. Experience working with Salesforce and SharePoint an asset.
- Strong communication skills, both oral and written.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Professional maturity including strong interpersonal skills, tact and discretion.
- Ability to work in a demanding, fast-paced environment.
- Ability to be flexible and adaptable
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
The employee in this position will be part of a team where they will be expected to work on documents in English or French for clients, lawyers or professionnals who understand and communicate only in English or French. Since requests can be submitted in either English or French, it is necessary for the propoer functionning of the operations to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.
This position is based out of Quebec City. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Legal Administrative Assistant you will be:
General
- Collaborating seamlessly with team members to provide comprehensive support in triaging and managing requests. Displaying swift responsiveness to inquiries, consistently meeting deadlines, and fostering harmonious cooperation across various departments and individuals within the Firm.
- Effectively managing workflow fluctuations with minimal supervision. Overseeing the Intake process, prioritizing and coordinating work for timely completion.
- Answering process related questions and helping troubleshoot timekeeper issues related to areas of expertise and responsibility.
- Liaising with and directing requests to other Firm support resources as necessary to ensure efficient and appropriate utilization of resources.
- Maintaining accurate updates in the workflow system to track and monitor requests. Providing reliable backup support in the Resource Centre.
- Continuously enhancing job knowledge and technical skills through active team participation. Proactively sharing knowledge, information, and mentorship with stakeholders and team members to foster a positive and collaborative environment.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others.
Operational and Clerical Support
- Collaborating with Resource Centre clients to process timekeeper expenses through creation of expense reports in accordance with guidelines set forth by the Firm.
- Submitting and processing vendor/third party cheques and invoices on behalf of timekeepers in the Firm’s system.
- Performing administrative support such as printing, scanning, faxing, photocopying, archiving, saving/renaming documents to the Firm’s Document Management System, creating binders, copying to CD/USB keys, data base entry and uploading/downloading from internet or data rooms.
- Working with Records Management to create, maintain and store client files in accordance with the Firm policies and guidelines.
Documents
- Drafting, editing, basic formatting, and revising correspondence, memoranda, large transaction documents, reports, forms, labels, etc.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
- Preparing basic court documents.
Lawyer and Client Support
- Collaborating with Resource Centre clients to assist with organization of travel bookings and prepare travel itineraries in accordance with preferences, including reserving air, lodging, ground transportation, and meal reservations.
- Updating contact names and addresses in the client database on a regular basis.
- Supporting various practice groups with legal documents in accordance with the requirements set by the practice group.
- Maintaining in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable.
As our ideal candidate, you will distinguish yourself by the following profile:
- Post-secondary diploma in Legal Assistant, Executive Assistant or Administrative Assistant program.
- 1-3 years relevant experience required, preferably in legal or another professional services environment.
- Bilingualism in French and English is required.
- Intermediate proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)Learns and maintains a solid understanding of Firm operational policies, process knowledge and firm-specific technology.
- Possesses strong word processing, spelling, proofreading and editing skills.
- Works effectively with other team members and demonstrates tact, respect, and professionalism in all interactions.
- Provides a high level of service to colleagues and clients (on a limited basis / as required by specific support requests).
- Assesses priorities and performs duties in a highly organized manner; demonstrates strong time management and multi-tasking skills and works well under pressure to meet important deadlines.
- Actively listens to understand client and colleague needs; asks questions to clarify expectations, seeks to fully understand situations, issues, and concerns.
- Responsive to client and colleague requests, providing updates on progress of requests; identifies and communicates obstacles to achieving desired results, in a timely manner.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Marketing & Business Development Specialist, you will be:
- Supporting and collaborating with Clients & Markets (C&M) Leads to increase market profile, deepen client relationships, expand the work with our existing clients and attract new clients.
- Leading and/or providing support for the execution of business development initiatives including sponsorships, speaking engagements, directory and client award submissions, creating and maintaining marketing materials, and other duties as required.
- Working in collaboration with the Client Services and BD teams to support important BD and client relationship management programs, including:
- Project managing and executing the Toronto Sports & Entertainment Tickets program for hockey, basketball and concerts, including coordinating the firm suite Scotiabank Arena usage
- Managing the Toronto corporate gift and promotional items function, including engaging new vendors, enhancing processes, refreshing inventory to reflect modern client needs and interests, and more
- Supporting the firm’s national holiday gifting program including engaging and instructing vendors, delegating responsibilities to coordinators, and being the main point-of-contact for firm members
- Project managing and supporting the firm’s Net Promoter Score (NPS) program, including working collaboratively with firm leadership and the vendor to identify and execute process improvements to enhance lawyer and client experience
- Act as Team Lead for the Clients & Markets Marketing Solutions Team, including leading team meetings, overseeing/monitoring schedule, providing feedback and guidance to team members, escalating issues to Manager as needed.
- Developing best practices and SOPs for business development and strategic operations processes with a focus on enhancing efficiency.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Undergraduate degree in marketing, communications or related field.
- Minimum 2-5 years relevant experience, preferably in a professional services firm.
- Proficiency with MS Office suite; ability to quickly learn and leverage new technology solutions. Experience working with Salesforce and SharePoint an asset.
- Strong communication skills, both oral and written.
- Strong client service skills, including responsiveness, proactivity and problem-solving skills.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Professional maturity including strong interpersonal skills, tact and discretion.
- Ability to work in a demanding, fast-paced environment.
- Ability to be flexible and adaptable.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
The role is predominantly a French language role. However, many of the matters that a paraprofessional will be engaged with can be national and international in scope and do require a working knowledge of written and spoken English. Our paraprofessional team that is based in Montreal or Quebec City may be involved in national and international commercial transactions and work with English speaking documents and clients. This cannot be fulfilled by a team member assisting the incumbent as the role requires a working knowledge of English to provide support to a large national and international legal team.
This position is based out of Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Bilingual Intermediate Law Clerk (Business Law), you will be:
- Supporting in transactional matters in the context of mergers and acquisitions and corporate reorganizations (organization, drafting and follow-up).
- Preparing and drafting documents such as annual resolutions, minutes of meetings, various resolutions, annual returns/declarations, incorporations and organizations, amalgamation documentation, as well as continuance (importation/exportation), dissolution, revival documentation and closing agendas.
- Updating the minute books under your responsibility.
- Performing minute book reviews in the context of a due diligence, drafting the corporate review reports and drafting the corrective resolutions.
- Interacting with clients and lawyers when the circumstances require it.
- Assisting paralegal from other departments, as required.
- Performing any other tasks associated with this position.
As our ideal candidate, you will distinguish yourself by the following profile:
- College diploma in paralegal studies or law degree.
- A minimum of seven years of relevant experience in corporate law.
- Capacity to manage many files simultaneously and work well under pressure.
- Strong analytical and organizational skills.
- Detail and solution oriented, ability to meet deadlines and take initiative.
- Exercise judgment and make decisions.
- Strong team work skills and ability to interact with support staff and specialists at all levels.
- Excellent written and verbal communication skills in both French and English.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Montreal, Calgary, Vancouver or Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Bilingual Proposal Specialist , you will be:
Proposal and Pitch Support
- Acting as Proposal Lead for the development of Requests for Proposal (RFPs), Requests for Information (RFIs), Expressions of Interest (EOIs), pitch materials and collateral (in both French and English). This includes leading opportunities originating from clients nationally, and involves understanding the unique aspects of the legal market and collaborating with lawyers in each region to develop client-centric proposals that articulate the firm’s value and market differentiation. Responsibilities include:
- Working directly with Lawyers and members of the Clients and Markets team to draft RFPs, RFIs, EOIs, pitch materials and collateral,
- Providing strategic direction and insight, applying proposal best practices, and influencing and negotiating with stakeholders to ensure proposals and pitch materials are responsive, client-focused, and articulate the firm’s value and differentiation,
- Organizing and leading kick-off meetings to determine win themes and proposal and pricing strategy,
- Create first drafts using internal content and tools,
- Overseeing and finalizing client-ready RFPs and proposals (including production using our internal print shop and/or submission via procurement sites),
- Ensuring RFPs, proposals and pitches are tracked in the Firm’s business development databases.
- Reviewing procurement sites to identify potential new business opportunities. Working with lawyers on go/no go decisions.
- Leading, organizing and coordinating support for in-person pitches to clients and prospects, including drafting agendas, speaking notes, presentations, hand-outs, and associated credential materials, and facilitating dry-run practices.Leading and coordinating the response development for client reporting requests, including liaising with diverse firm
- stakeholders such as Finance, Inclusion Office, HR, IT, and more.
- Supporting lawyers with time-sensitive client requests for Firm credentials.
- Diarizing follow-ups with lawyers on proposal opportunities and tracking results in Firm databases.
- Providing support with respect to reporting of proposal statistics such as volume, win rate, proposals by industry, etc.
- Working with the Research and Information team to gather and distill client/prospect and industry intelligence to assist lawyers in the proposal process.
- Developing industry- and practice-focused proposal templates to improve efficiency.
Content Improvement and Management
- Undertaking the writing and editing of “stock” proposal content (in both French and English), including differentiators, value propositions, and content related to practice areas, industries and international markets, legal project management, client solutions, value-added services, pricing, and more.
- Updating Firm proposal tool with approved content.
- Providing support and guidance throughout the French translations process, working with our internal Translations team, and reviewing, revising and providing quality control for French proposal content.
Operational & Project Leadership
- Ensuring that processes and projects are effectively carried out within our Proposal team.
- Leading and supporting efficiency projects related to the continual upgrading and enhancement of our tools, content and processes.
- Developing and/or updating training tools and resources for the Proposal Team.
Other responsibilities
- Providing proposal process and development training to new employees and onboarding new Proposal Team members.
- Providing input and guidance on French-language client-facing communications.
- Providing support and input as needed on other important writing assignments critical to marketing and business development.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bachelor’s degree in business, marketing, communications or related field.
- Minimum of 5 years of relevant business experience, ideally with 2 years in a large professional services organization.
- Professional maturity, including strong interpersonal skills, tact and discretion.
- Fully bilingual (French and English) in both oral and written communication skills.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Exceptional attention to detail in writing, editing, and budgeting.
- Ability to be flexible and adaptable.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Montreal, Vancouver, Calgary or Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary : $82,400 - $103,100 annually (British Columbia only)
As a Bilingual Proposal Specialist , you will be:
Proposal and Pitch Support
- Acting as Proposal Lead for the development of Requests for Proposal (RFPs), Requests for Information (RFIs), Expressions of Interest (EOIs), pitch materials and collateral (in both French and English). This includes leading opportunities originating from clients nationally, and involves understanding the unique aspects of the legal market and collaborating with lawyers in each region to develop client-centric proposals that articulate the firm’s value and market differentiation. Responsibilities include:
- Working directly with Lawyers and members of the Clients and Markets team to draft RFPs, RFIs, EOIs, pitch materials and collateral,
- Providing strategic direction and insight, applying proposal best practices, and influencing and negotiating with stakeholders to ensure proposals and pitch materials are responsive, client-focused, and articulate the firm’s value and differentiation,
- Organizing and leading kick-off meetings to determine win themes and proposal and pricing strategy,
- Create first drafts using internal content and tools,
- Overseeing and finalizing client-ready RFPs and proposals (including production using our internal print shop and/or submission via procurement sites),
- Ensuring RFPs, proposals and pitches are tracked in the Firm’s business development databases.
- Reviewing procurement sites to identify potential new business opportunities. Working with lawyers on go/no go decisions.
- Leading, organizing and coordinating support for in-person pitches to clients and prospects, including drafting agendas, speaking notes, presentations, hand-outs, and associated credential materials, and facilitating dry-run practices.Leading and coordinating the response development for client reporting requests, including liaising with diverse firm
- stakeholders such as Finance, Inclusion Office, HR, IT, and more.
- Supporting lawyers with time-sensitive client requests for Firm credentials.
- Diarizing follow-ups with lawyers on proposal opportunities and tracking results in Firm databases.
- Providing support with respect to reporting of proposal statistics such as volume, win rate, proposals by industry, etc.
- Working with the Research and Information team to gather and distill client/prospect and industry intelligence to assist lawyers in the proposal process.
- Developing industry- and practice-focused proposal templates to improve efficiency.
Content Improvement and Management
- Undertaking the writing and editing of “stock” proposal content (in both French and English), including differentiators, value propositions, and content related to practice areas, industries and international markets, legal project management, client solutions, value-added services, pricing, and more.
- Updating Firm proposal tool with approved content.
- Providing support and guidance throughout the French translations process, working with our internal Translations team, and reviewing, revising and providing quality control for French proposal content.
Operational & Project Leadership
- Ensuring that processes and projects are effectively carried out within our Proposal team.
- Leading and supporting efficiency projects related to the continual upgrading and enhancement of our tools, content and processes.
- Developing and/or updating training tools and resources for the Proposal Team.
Other responsibilities
- Providing proposal process and development training to new employees and onboarding new Proposal Team members.
- Providing input and guidance on French-language client-facing communications.
- Providing support and input as needed on other important writing assignments critical to marketing and business development.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bachelor’s degree in business, marketing, communications or related field.
- Minimum of 5 years of relevant business experience, ideally with 2 years in a large professional services organization.
- Professional maturity, including strong interpersonal skills, tact and discretion.
- Fully bilingual (French and English) in both oral and written communication skills.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Exceptional attention to detail in writing, editing, and budgeting.
- Ability to be flexible and adaptable.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Toronto, Vancouver, Calgary or Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Bilingual Proposal Specialist , you will be:
Proposal and Pitch Support
- Acting as Proposal Lead for the development of Requests for Proposal (RFPs), Requests for Information (RFIs), Expressions of Interest (EOIs), pitch materials and collateral (in both French and English). This includes leading opportunities originating from clients nationally, and involves understanding the unique aspects of the legal market and collaborating with lawyers in each region to develop client-centric proposals that articulate the firm’s value and market differentiation. Responsibilities include:
- Working directly with Lawyers and members of the Clients and Markets team to draft RFPs, RFIs, EOIs, pitch materials and collateral,
- Providing strategic direction and insight, applying proposal best practices, and influencing and negotiating with stakeholders to ensure proposals and pitch materials are responsive, client-focused, and articulate the firm’s value and differentiation,
- Organizing and leading kick-off meetings to determine win themes and proposal and pricing strategy,
- Create first drafts using internal content and tools,
- Overseeing and finalizing client-ready RFPs and proposals (including production using our internal print shop and/or submission via procurement sites),
- Ensuring RFPs, proposals and pitches are tracked in the Firm’s business development databases.
- Reviewing procurement sites to identify potential new business opportunities. Working with lawyers on go/no go decisions.
- Leading, organizing and coordinating support for in-person pitches to clients and prospects, including drafting agendas, speaking notes, presentations, hand-outs, and associated credential materials, and facilitating dry-run practices.Leading and coordinating the response development for client reporting requests, including liaising with diverse firm
- stakeholders such as Finance, Inclusion Office, HR, IT, and more.
- Supporting lawyers with time-sensitive client requests for Firm credentials.
- Diarizing follow-ups with lawyers on proposal opportunities and tracking results in Firm databases.
- Providing support with respect to reporting of proposal statistics such as volume, win rate, proposals by industry, etc.
- Working with the Research and Information team to gather and distill client/prospect and industry intelligence to assist lawyers in the proposal process.
- Developing industry- and practice-focused proposal templates to improve efficiency.
Content Improvement and Management
- Undertaking the writing and editing of “stock” proposal content (in both French and English), including differentiators, value propositions, and content related to practice areas, industries and international markets, legal project management, client solutions, value-added services, pricing, and more.
- Updating Firm proposal tool with approved content.
- Providing support and guidance throughout the French translations process, working with our internal Translations team, and reviewing, revising and providing quality control for French proposal content.
Operational & Project Leadership
- Ensuring that processes and projects are effectively carried out within our Proposal team.
- Leading and supporting efficiency projects related to the continual upgrading and enhancement of our tools, content and processes.
- Developing and/or updating training tools and resources for the Proposal Team.
Other responsibilities
- Providing proposal process and development training to new employees and onboarding new Proposal Team members.
- Providing input and guidance on French-language client-facing communications.
- Providing support and input as needed on other important writing assignments critical to marketing and business development.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bachelor’s degree in business, marketing, communications or related field.
- Minimum of 5 years of relevant business experience, ideally with 2 years in a large professional services organization.
- Professional maturity, including strong interpersonal skills, tact and discretion.
- Fully bilingual (French and English) in both oral and written communication skills.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Exceptional attention to detail in writing, editing, and budgeting.
- Ability to be flexible and adaptable.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position cab based out of Vancouver, Toronto or Calgary. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Business Development Manager, you will be:
Acting as the Clients & Markets (C&M) Lead and main point-of-contact for the assigned Industry Groups, Practice Groups, and/or Strategic Issues Groups and select Priority Clients, helping key stakeholders strategize and execute on marketing and business development efforts. This includes:
- Industry Group Planning & Execution: Develop and implement end-to-end integrated marketing and business development plans and go-to-market strategies to win new mandates for both new and existing clients within assigned groups. This includes:
- Leveraging firm best practices and advanced methodologies for target identification and pursuit;
- Recommending and executing tactics for increasing market profile;
- Collaborating with the Marketing Communications and Events teams on campaigns to support go-to-market strategies;
- Recommending approaches to build client relationships.
- Priority Client Planning & Execution: Develop and implement integrated marketing and business development plans to identify opportunities to deepen client relationships, and cross-sell practice areas or solutions for assigned priority clients.
- Strategic Issues Group Planning & Execution: Develop and implement integrated marketing and business development plans to identify opportunities to deepen client relationships, and cross-sell practice areas or solutions for assigned Strategic Issues Groups.
- Strategic Advice and Guidance: Compile, review and analyze market, industry and legal intelligence to identify trends and opportunities to drive new business opportunities for assigned groups and clients.
- Lawyer Profile Support: Develop strategies to help lawyers within assigned groups build profile both internally and in the market.
- Ongoing Group and Client Support: Provide recommendations, guidance, and project management for marketing and business development initiatives for assigned groups and clients, including support relating to sponsorships, awards, legal directories, and more.
- Pitches, Proposals, and Client Reporting: Collaborate with the Proposals team and/or lawyers to support RFP, proposals and pitch opportunities to win new business, as well as client reporting requests:
- Provide guidance and input to Proposals team, including reviewing proposal drafts and providing insight and edits on strategic proposal and pitch opportunities for assigned industries and priority clients.
- Provide strategic advice and coaching to lawyers in preparation for client presentations.
- Provide guidance and input on client requests for reporting of the firm’s value and offerings, collaborating with Finance and lawyers to ensure timely submission.
- Other Support: Support other marketing and business development initiatives for assigned groups and clients, including collaborating with the Events and Communications teams on specific efforts.
- Budgets: Collaborate with lawyers to develop annual budgets for assigned industry groups.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Undergraduate degree in marketing, communications or related field.
- Minimum of five years of relevant experience, preferably in a legal or professional services firm.
- Strategic, out of the box thinker able to proactively devise new growth ideas
- Strong communication and excellent organizational skills.
- Ability to work under tight deadlines while completing designated tasks in a systematic and logical way.
- Driven to produce high quality deliverables and deliver top-notch client service with great attention to detail.
- Ability to handle multiple tasks simultaneously, set priorities, and accommodate rush requests.
- Strong business writing skills.
- Familiarity with project management and process improvement principles.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Vancouver, Toronto or Calgary. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Business Development Manager, you will be:
Acting as the Clients & Markets (C&M) Lead and main point-of-contact for the assigned Industry Groups, Practice Groups, and/or Strategic Issues Groups and select Priority Clients, helping key stakeholders strategize and execute on marketing and business development efforts. This includes:
- Industry Group Planning & Execution: Develop and implement end-to-end integrated marketing and business development plans and go-to-market strategies to win new mandates for both new and existing clients within assigned groups. This includes:
- Leveraging firm best practices and advanced methodologies for target identification and pursuit;
- Recommending and executing tactics for increasing market profile;
- Collaborating with the Marketing Communications and Events teams on campaigns to support go-to-market strategies;
- Recommending approaches to build client relationships.
- Priority Client Planning & Execution: Develop and implement integrated marketing and business development plans to identify opportunities to deepen client relationships, and cross-sell practice areas or solutions for assigned priority clients.
- Strategic Issues Group Planning & Execution: Develop and implement integrated marketing and business development plans to identify opportunities to deepen client relationships, and cross-sell practice areas or solutions for assigned Strategic Issues Groups.
- Strategic Advice and Guidance: Compile, review and analyze market, industry and legal intelligence to identify trends and opportunities to drive new business opportunities for assigned groups and clients.
- Lawyer Profile Support: Develop strategies to help lawyers within assigned groups build profile both internally and in the market.
- Ongoing Group and Client Support: Provide recommendations, guidance, and project management for marketing and business development initiatives for assigned groups and clients, including support relating to sponsorships, awards, legal directories, and more.
- Pitches, Proposals, and Client Reporting: Collaborate with the Proposals team and/or lawyers to support RFP, proposals and pitch opportunities to win new business, as well as client reporting requests:
- Provide guidance and input to Proposals team, including reviewing proposal drafts and providing insight and edits on strategic proposal and pitch opportunities for assigned industries and priority clients.
- Provide strategic advice and coaching to lawyers in preparation for client presentations.
- Provide guidance and input on client requests for reporting of the firm’s value and offerings, collaborating with Finance and lawyers to ensure timely submission.
- Other Support: Support other marketing and business development initiatives for assigned groups and clients, including collaborating with the Events and Communications teams on specific efforts.
- Budgets: Collaborate with lawyers to develop annual budgets for assigned industry groups.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Undergraduate degree in marketing, communications or related field.
- Minimum of five years of relevant experience, preferably in a legal or professional services firm.
- Strategic, out of the box thinker able to proactively devise new growth ideas
- Strong communication and excellent organizational skills.
- Ability to work under tight deadlines while completing designated tasks in a systematic and logical way.
- Driven to produce high quality deliverables and deliver top-notch client service with great attention to detail.
- Ability to handle multiple tasks simultaneously, set priorities, and accommodate rush requests.
- Strong business writing skills.
- Familiarity with project management and process improvement principles.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
The employee in this position will be part of a national team, working with lawyers and professionals in all our offices across Canada, where English is the predominant language. This includes working on documents in English or French for clients, lawyers or professionals who understand and communicate only in English or French. This national team of document processing specialists is in operation 24/7, and it is necessary for the smooth running of operations that bilingual staff be available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.
This position can be based out of Montreal, Toronto, Calgary, Vancouver or Quebec City. McCarthy Tétrault employees benefit from a hybrid work environment.
Schedule : Monday to Friday 1:00 am - 9 :00 am ET
As a Bilingual Document Specialist, Team Support, you will be:
Team Lead
- Supporting the Supervisors with coordinating the intake process for all document production and document support requests (assessing and prioritizing workload, assigning requests etc.).
- Working with Document Specialists to ensure document production processes and guidelines are followed, reconciling client requests for accuracy as per Department processes and procedures. Identifying and submitting recommendations for changes to procedures to Supervisors, when necessary.
- Acting as a liaison between DSG and its clients regarding workflow and to address and resolve escalated concerns and/or issues.
- Monitoring process and procedures that impact metrics to ensure duties are performed efficiently.
- Developing style sheets, designing macros and templates, and mastering new presentation/word processing software, as needed. This includes implementing these within DSG or more widely as appropriate.
- Working with all Supervisors to ensure consistent information is shared from one shift to another.
- Coaching team members and training new staff in areas such as service quality, client service, standards and needs of the business.
- Other duties as assigned.
Document Specialist
- Creating various legal and other documents through copy typing, transcription, scanning or other methods.
- Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
- Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
- Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
- Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
- Applying word processing expertise to be able to work on complex legal and other documents.
- Proactively managing workload fluctuations while working with minimal supervision and direction.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
- Offering assistance to other members of the team, including mentorship when required.
- Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
- Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
- Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
As our ideal candidate, you will distinguish yourself by the following profile:
- Post Secondary Diploma with specialization in legal/office or equivalent experience.
- Fully bilingual (French and English) in both oral and written communication skills.
- Minimum 4 years of experience in a professional work environment with 3 years of relevant document services experience.
- Knowledge of legal terminology, documents and procedures an asset.
- Excellent interpersonal skills and telephone manners with customer service oriented approach.
- Highly developed analytical, problem solving, decision making, conflict management and negotiation skills.
- Ability to communicate in a variety of ways in order to ensure understanding and influence the outcome of situations.
- Patience, flexibility and an ability to effectively manage difficult situations.
- Well organized with meticulous attention to detail and strong proof-reading skills.
- Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
- Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Calgary, Montreal, Toronto, Vancouver or Quebec City. McCarthy Tétrault employees benefit from a hybrid work environment.
Schedule : Monday to Friday 1:00 am - 9 :00 am ET
Salary range : $53,000 - $80,000 annually (British Columbia only)
As a Document Specialist, Team Support, you will be:
Team Lead
- Supporting the Supervisors with coordinating the intake process for all document production and document support requests (assessing and prioritizing workload, assigning requests etc.).
- Working with Document Specialists to ensure document production processes and guidelines are followed, reconciling client requests for accuracy as per Department processes and procedures. Identifying and submitting recommendations for changes to procedures to Supervisors, when necessary.
- Acting as a liaison between DSG and its clients regarding workflow and to address and resolve escalated concerns and/or issues.
- Monitoring process and procedures that impact metrics to ensure duties are performed efficiently.
- Developing style sheets, designing macros and templates, and mastering new presentation/word processing software, as needed. This includes implementing these within DSG or more widely as appropriate.
- Working with all Supervisors to ensure consistent information is shared from one shift to another.
- Coaching team members and training new staff in areas such as service quality, client service, standards and needs of the business.
- Other duties as assigned.
Document Specialist
- Creating various legal and other documents through copy typing, transcription, scanning or other methods.
- Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
- Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
- Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
- Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
- Applying word processing expertise to be able to work on complex legal and other documents.
- Proactively managing workload fluctuations while working with minimal supervision and direction.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
- Offering assistance to other members of the team, including mentorship when required.
- Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
- Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
- Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
As our ideal candidate, you will distinguish yourself by the following profile:
- Post Secondary Diploma with specialization in legal/office or equivalent experience.
- Minimum 4 years of experience in a professional work environment with 3 years of relevant document services experience.
- Knowledge of legal terminology, documents and procedures an asset.
- Excellent communications skills in English (verbal and written) are required. Fluency in French would be considered an asset.
- Excellent interpersonal skills and telephone manners with customer service oriented approach.
- Highly developed analytical, problem solving, decision making, conflict management and negotiation skills.
- Ability to communicate in a variety of ways in order to ensure understanding and influence the outcome of situations.
- Patience, flexibility and an ability to effectively manage difficult situations.
- Well organized with meticulous attention to detail and strong proof-reading skills.
- Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
- Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Calgary, Montreal, Toronto, Vancouver or Quebec City. McCarthy Tétrault employees benefit from a hybrid work environment.
Schedule : Monday to Friday 1:00 am - 9 :00 am ET
As a Document Specialist, Team Support, you will be:
Team Lead
- Supporting the Supervisors with coordinating the intake process for all document production and document support requests (assessing and prioritizing workload, assigning requests etc.).
- Working with Document Specialists to ensure document production processes and guidelines are followed, reconciling client requests for accuracy as per Department processes and procedures. Identifying and submitting recommendations for changes to procedures to Supervisors, when necessary.
- Acting as a liaison between DSG and its clients regarding workflow and to address and resolve escalated concerns and/or issues.
- Monitoring process and procedures that impact metrics to ensure duties are performed efficiently.
- Developing style sheets, designing macros and templates, and mastering new presentation/word processing software, as needed. This includes implementing these within DSG or more widely as appropriate.
- Working with all Supervisors to ensure consistent information is shared from one shift to another.
- Coaching team members and training new staff in areas such as service quality, client service, standards and needs of the business.
- Other duties as assigned.
Document Specialist
- Creating various legal and other documents through copy typing, transcription, scanning or other methods.
- Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
- Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
- Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
- Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
- Applying word processing expertise to be able to work on complex legal and other documents.
- Proactively managing workload fluctuations while working with minimal supervision and direction.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
- Offering assistance to other members of the team, including mentorship when required.
- Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
- Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
- Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
As our ideal candidate, you will distinguish yourself by the following profile:
- Post Secondary Diploma with specialization in legal/office or equivalent experience.
- Minimum 4 years of experience in a professional work environment with 3 years of relevant document services experience.
- Knowledge of legal terminology, documents and procedures an asset.
- Excellent communications skills in English (verbal and written) are required. Fluency in French would be considered an asset.
- Excellent interpersonal skills and telephone manners with customer service oriented approach.
- Highly developed analytical, problem solving, decision making, conflict management and negotiation skills.
- Ability to communicate in a variety of ways in order to ensure understanding and influence the outcome of situations.
- Patience, flexibility and an ability to effectively manage difficult situations.
- Well organized with meticulous attention to detail and strong proof-reading skills.
- Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
- Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Calgary, Montreal, Toronto, Vancouver or Quebec City. McCarthy Tétrault employees benefit from a hybrid work environment.
Schedule : Monday to Friday 1:00 am - 9 :00 am ET
As a Document Specialist, Team Support, you will be:
Team Lead
- Supporting the Supervisors with coordinating the intake process for all document production and document support requests (assessing and prioritizing workload, assigning requests etc.).
- Working with Document Specialists to ensure document production processes and guidelines are followed, reconciling client requests for accuracy as per Department processes and procedures. Identifying and submitting recommendations for changes to procedures to Supervisors, when necessary.
- Acting as a liaison between DSG and its clients regarding workflow and to address and resolve escalated concerns and/or issues.
- Monitoring process and procedures that impact metrics to ensure duties are performed efficiently.
- Developing style sheets, designing macros and templates, and mastering new presentation/word processing software, as needed. This includes implementing these within DSG or more widely as appropriate.
- Working with all Supervisors to ensure consistent information is shared from one shift to another.
- Coaching team members and training new staff in areas such as service quality, client service, standards and needs of the business.
- Other duties as assigned.
Document Specialist
- Creating various legal and other documents through copy typing, transcription, scanning or other methods.
- Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
- Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
- Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
- Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
- Applying word processing expertise to be able to work on complex legal and other documents.
- Proactively managing workload fluctuations while working with minimal supervision and direction.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
- Offering assistance to other members of the team, including mentorship when required.
- Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
- Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
- Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
As our ideal candidate, you will distinguish yourself by the following profile:
- Post Secondary Diploma with specialization in legal/office or equivalent experience.
- Minimum 4 years of experience in a professional work environment with 3 years of relevant document services experience.
- Knowledge of legal terminology, documents and procedures an asset.
- Excellent communications skills in English (verbal and written) are required. Fluency in French would be considered an asset.
- Excellent interpersonal skills and telephone manners with customer service oriented approach.
- Highly developed analytical, problem solving, decision making, conflict management and negotiation skills.
- Ability to communicate in a variety of ways in order to ensure understanding and influence the outcome of situations.
- Patience, flexibility and an ability to effectively manage difficult situations.
- Well organized with meticulous attention to detail and strong proof-reading skills.
- Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
- Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
The employee in this position will be part of a national team, working with lawyers and professionals in all our offices across Canada, where English is the predominant language. This includes working on documents in English or French for clients, lawyers or professionals who understand and communicate only in English or French. This national team of document processing specialists is in operation 24/7, and it is necessary for the smooth running of operations that bilingual staff be available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.
This position can be based out of Montreal, Toronto, Calgary, Vancouver or Quebec City. McCarthy Tétrault employees benefit from a hybrid work environment.
Schedule : Monday to Friday 1:00 am - 9 :00 am ET
As a Bilingual Document Specialist, Team Support, you will be:
Team Lead
- Supporting the Supervisors with coordinating the intake process for all document production and document support requests (assessing and prioritizing workload, assigning requests etc.).
- Working with Document Specialists to ensure document production processes and guidelines are followed, reconciling client requests for accuracy as per Department processes and procedures. Identifying and submitting recommendations for changes to procedures to Supervisors, when necessary.
- Acting as a liaison between DSG and its clients regarding workflow and to address and resolve escalated concerns and/or issues.
- Monitoring process and procedures that impact metrics to ensure duties are performed efficiently.
- Developing style sheets, designing macros and templates, and mastering new presentation/word processing software, as needed. This includes implementing these within DSG or more widely as appropriate.
- Working with all Supervisors to ensure consistent information is shared from one shift to another.
- Coaching team members and training new staff in areas such as service quality, client service, standards and needs of the business.
- Other duties as assigned.
Document Specialist
- Creating various legal and other documents through copy typing, transcription, scanning or other methods.
- Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
- Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
- Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
- Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
- Applying word processing expertise to be able to work on complex legal and other documents.
- Proactively managing workload fluctuations while working with minimal supervision and direction.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
- Offering assistance to other members of the team, including mentorship when required.
- Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
- Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
- Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
As our ideal candidate, you will distinguish yourself by the following profile:
- Post Secondary Diploma with specialization in legal/office or equivalent experience.
- Fully bilingual (French and English) in both oral and written communication skills.
- Minimum 4 years of experience in a professional work environment with 3 years of relevant document services experience.
- Knowledge of legal terminology, documents and procedures an asset.
- Excellent interpersonal skills and telephone manners with customer service oriented approach.
- Highly developed analytical, problem solving, decision making, conflict management and negotiation skills.
- Ability to communicate in a variety of ways in order to ensure understanding and influence the outcome of situations.
- Patience, flexibility and an ability to effectively manage difficult situations.
- Well organized with meticulous attention to detail and strong proof-reading skills.
- Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
- Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Calgary, Vancouver or Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Manager, Special Projects, you will be working closely with the Firm’s Tax Lawyers and managing events in the Tax Group at a national level.
You will be responsible for:
Project Management
- Planning, organizing and directing the completion of specific projects to ensure timelines, budgets, and agreed scopes are met.
- Coordinating and facilitating project status meetings.
- Managing priority lists and facilitating next steps.
- Tracking and reporting on project and mandate status.
- Preparing meeting agendas, materials and presentations to a broad range of audiences.
- Liaising with other members of the Firm to coordinate and move forward objectives, and fielding inquiries from them.
- Preparing reports and assisting with flow of information to the stakeholders.
Business Development
- Managing and coordinating projects relating to strategic sponsorship, events and activities to engage existing and prospective clients, under the direction of the practice leads.
- Coordinating client and business development meetings.
- Tracking business development targets to ensure work is being done to complete action items and following up on same.
- Managing the maintenance and updating of practice leads public profiles on the Firm website and certain social media.
Meeting and Event Planning Coordination
- Managing a priority list/schedule, complex calendar and workload to ensure lawyers are prepared and informed for meetings
- Briefing lawyers on daily/weekly schedules and creating, managing and coordinating required documents and materials in advance.
- Coordinating logistics of internal and external conferences, meetings and events.
Other
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Experience working in a professional services environment, such as law, consulting, investments/finance or accounting firms.
- Undergraduate degree, diploma or certificate in Business Administration and/or Marketing.
- Minimum 5 years of related experience.
- PMP Designation is considered an asset.
- Experience with project coordination, scheduling, planning meetings and events and client relationship management.
- Advanced knowledge of MS Office, OneNote, OneDrive, Client Connect/Salesforce, and the capacity to learn other Firm-specific software.
- Strong written and verbal communication skills, able communicate effectively up, down and across an organization.
- Demonstrated critical thinking skills and the ability to work independently within a team environment.
- Outstanding organizational and time management skills. Demonstrated ability to ensure utmost confidentiality and discretion at all times.
- Ability to prioritize multiple tasks/deadlines as they relate to processes and projects, to work effectively in a fast-paced, dynamic work environment and be able to meet quick deadlines under pressure and often with competing priorities.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Toronto, Calgary or Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Manager, Special Projects, you will be working closely with the Firm’s Tax Lawyers and managing events in the Tax Group at a national level.
You will be responsible for:
Project Management
- Planning, organizing and directing the completion of specific projects to ensure timelines, budgets, and agreed scopes are met.
- Coordinating and facilitating project status meetings.
- Managing priority lists and facilitating next steps.
- Tracking and reporting on project and mandate status.
- Preparing meeting agendas, materials and presentations to a broad range of audiences.
- Liaising with other members of the Firm to coordinate and move forward objectives, and fielding inquiries from them.
- Preparing reports and assisting with flow of information to the stakeholders.
Business Development
- Managing and coordinating projects relating to strategic sponsorship, events and activities to engage existing and prospective clients, under the direction of the practice leads.
- Coordinating client and business development meetings.
- Tracking business development targets to ensure work is being done to complete action items and following up on same.
- Managing the maintenance and updating of practice leads public profiles on the Firm website and certain social media.
Meeting and Event Planning Coordination
- Managing a priority list/schedule, complex calendar and workload to ensure lawyers are prepared and informed for meetings
- Briefing lawyers on daily/weekly schedules and creating, managing and coordinating required documents and materials in advance.
- Coordinating logistics of internal and external conferences, meetings and events.
Other
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Experience working in a professional services environment, such as law, consulting, investments/finance or accounting firms.
- Undergraduate degree, diploma or certificate in Business Administration and/or Marketing.
- Minimum 5 years of related experience.
- PMP Designation is considered an asset.
- Experience with project coordination, scheduling, planning meetings and events and client relationship management.
- Advanced knowledge of MS Office, OneNote, OneDrive, Client Connect/Salesforce, and the capacity to learn other Firm-specific software.
- Strong written and verbal communication skills, able communicate effectively up, down and across an organization.
- Demonstrated critical thinking skills and the ability to work independently within a team environment.
- Outstanding organizational and time management skills. Demonstrated ability to ensure utmost confidentiality and discretion at all times.
- Ability to prioritize multiple tasks/deadlines as they relate to processes and projects, to work effectively in a fast-paced, dynamic work environment and be able to meet quick deadlines under pressure and often with competing priorities.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Vancouver, Toronto or Calgary. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary Range: $90,000- $105,000 annually (British Columbia only)
As a Manager, Special Projects, you will be working closely with the Firm’s Tax Lawyers and managing events in the Tax Group at a national level.
You will be responsible for:
Project Management
- Planning, organizing and directing the completion of specific projects to ensure timelines, budgets, and agreed scopes are met.
- Coordinating and facilitating project status meetings.
- Managing priority lists and facilitating next steps.
- Tracking and reporting on project and mandate status.
- Preparing meeting agendas, materials and presentations to a broad range of audiences.
- Liaising with other members of the Firm to coordinate and move forward objectives, and fielding inquiries from them.
- Preparing reports and assisting with flow of information to the stakeholders.
Business Development
- Managing and coordinating projects relating to strategic sponsorship, events and activities to engage existing and prospective clients, under the direction of the practice leads.
- Coordinating client and business development meetings.
- Tracking business development targets to ensure work is being done to complete action items and following up on same.
- Managing the maintenance and updating of practice leads public profiles on the Firm website and certain social media.
Meeting and Event Planning Coordination
- Managing a priority list/schedule, complex calendar and workload to ensure lawyers are prepared and informed for meetings
- Briefing lawyers on daily/weekly schedules and creating, managing and coordinating required documents and materials in advance.
- Coordinating logistics of internal and external conferences, meetings and events.
Other
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Experience working in a professional services environment, such as law, consulting, investments/finance or accounting firms.
- Undergraduate degree, diploma or certificate in Business Administration and/or Marketing.
- Minimum 5 years of related experience.
- PMP Designation is considered an asset.
- Experience with project coordination, scheduling, planning meetings and events and client relationship management.
- Advanced knowledge of MS Office, OneNote, OneDrive, Client Connect/Salesforce, and the capacity to learn other Firm-specific software.
- Strong written and verbal communication skills, able communicate effectively up, down and across an organization.
- Demonstrated critical thinking skills and the ability to work independently within a team environment.
- Outstanding organizational and time management skills. Demonstrated ability to ensure utmost confidentiality and discretion at all times.
- Ability to prioritize multiple tasks/deadlines as they relate to processes and projects, to work effectively in a fast-paced, dynamic work environment and be able to meet quick deadlines under pressure and often with competing priorities.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
Reporting to the Manager Total Rewards, the Bilingual Coordinator, Payroll & Benefits is responsible for the effective and accurate administration of Firm-wide national payroll and benefits transactions for Staff and Lawyers.
As a Bilingual Coordinator, Payroll & Benefits, you will be:
- Provides timely and accurate processing of information coming through the Payroll Services and HR Services mailbox:
- Acting as the first point of contact for all payroll inquiries from Local HR Representatives.
- Organizing all payroll transaction documents regularly; sorting and categorizing them per pay periods for upcoming cycles.
- Providing general payroll assistance to members of the Firm upon request.
- Categorizing, assigning and processing emails received in various departmental mailboxes.
- Ensures timely and accurate calculations of payment of salaries in accordance with established policies and procedures:
- Timely and accurate processing all Firm-wide payroll transactions including overtime sheets, payroll transaction forms, special deductions and reimbursements, statutory holidays, bonus payments, salary increases (including retros), banking changes, etc.
- Ensuring that the employee’s payroll information is accurate in the system (Coordinating the manual cheques process and ensuring timely reconciliation with pay).
- Reviewing and validating accuracy of payroll data prior to submission to the Paymaster.
- Creating and/or running routine reports from payroll system.
- Updating and maintaining proper payroll documentation.
- Investigating and resolving transactional payroll issues with Local HR Representatives.
- Coordinate with the payroll and benefits application vendors (UKG, Paychex, Telus, etc.), Supporting the payroll year-end process (relevés 1, T4s, T4As, W2, taxable benefits, etc.).
- Working with the Paymaster to foresee potential problems within the payroll transactions process.
- Responsible for timely and accurate non-government institutions payroll remittances and reconciliations of these accounts
- Calculating, remitting and reconciling bi-weekly and monthly remittances to non-government institutions (includes: Pension Plan, Group RRSP, Sun Life, United Way, etc) and maintaining good relationships with their representatives.
- Keeping appropriate records.
- Maintaining and updating payroll remittances process documentation for back-up purposes.
- Back up to the Paymaster when away
- Replacing the Paymaster’s by accomplishing critical duties to successfully deliver pay run processes and process the accounting tasks.
- Responsible for the administrative activities related to leave management (short-term and long-term disability, maternity/parental leaves, etc.)
- In a timely manner, create an electronic file for the Firm member who will be absent from work and update the appropriate leave management file accordingly.
- When there is an update from the employee or from the short-term and long-term disability management providers, updating all concerned parties as well as the employee’s file and leave management file.
- Ensuring the changes of status in the integrated HR/Payroll system and prepare payroll transactions as per the latest update provided.
- Responsible for timely administration of Firm benefit programs
- Coordinating the wellness, stipend, technology and tuition reimbursement program including communications, answering Firm members questions, coordinating reimbursements and taxable benefit with payroll.
- Providing back up for processing and maintaining the member’s benefit (group insurance plan, pensions plans, group RRSP, etc. )
- Providing back up for management of professional dues and professional memberships.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bilingualism (French and English), written and spoken is required.
- College diploma in an accounting related field.
- A minimum of 3-4 years of payroll experience in a mid to large size firm and the ability to work with minimal supervision.
- Professional certification (PCP) from the National Payroll Institute preferred.
- Experience in processing end to end payroll and related accounting in a multi-provincial environment. .
- Solid computer knowledge including Microsoft Word and advanced Excel skills.
- Experience with the UKG system is an asset
- Excellent time management and planning skills to manage workload fluctuations, and must be able to meet critical deadlines.
- Great attention to details and proactive to carry out job responsibilities with minimal supervision
- Works well under pressure within non flexible deadline and adjusts to changing needs of the Firm.
- Experience in a fast-paced environment
- Personable, approachable disposition; has strong professional acumen.
- Able to handle confidential information, exercising tact and discretion in dealing with people and/or sensitive issues.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one ofCanada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
The employee in this position will be part of a national team in which they will work with lawyers and professionals in all of our offices across Canada, where English is the predominant language. An employee in this position will be expected to work on documents in English or French for clients, lawyers or professionals who understand and communicate only in English or French. This national document services team operates 24/7 and it is necessary for the proper functioning of the operations to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.
Shifts (remote):
- Friday to Sunday 8 AM - 8 PM ET
- Monday to Friday 7 PM - 3 AM ET
As a Bilingual Document Specialist, you will be:
- Creating various legal and other documents through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
- Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
- Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
- Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
- Applying word processing expertise to be able to work on complex legal and other documents.
- Proactively managing workload fluctuations while working with minimal supervision and direction.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
- Offering assistance to other members of the team, including mentorship when required.
- As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion.
- Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
- Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
- Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
- Reviewing support issues/procedures and recommending solutions with respect to document production and document production support when applicable.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- College certificate (office administration, legal specialization, or related).
- Fully bilingual (French and English) in both oral and written communication skills.
- Three years of experience in a professional work environment. Experience in a document production role will be an asset.
- Minimum MOS Certification in Word in the Firm’s current version or completion of MOS Certification within 1 year of employment.
- Knowledge of legal terminology, documents and procedures an asset.
- Great attention to detail and excellent skills in spelling, grammar and proofreading, in both French and English.
- Excellent interpersonal skills and telephone manners; ability to correspond effectively and respectfully with DSG clients.
- Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques and software applications.
- Patience, flexibility and an ability to effectively manage difficult situations.
- Well organized with meticulous attention to detail and strong proof-reading skills.
- Personable, approachable disposition, with an ability to handle pressure/stress.
- Well-developed analytical and problem-solving skills, with the ability to visualize and deliver creative solutions.
- Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
- Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
- Ability to type with a speed of 80-100 words per minute.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary : $100,000 - $120,000 annually
As a Business Development Manager, you will be:
Acting as the Clients & Markets (C&M) Lead and main point-of-contact for the assigned Region, Industry Groups and/or Practice Groups and select Priority Clients, helping key stakeholders strategize and execute on marketing and business development efforts. This includes:
- Region/Practice/Industry Group Planning & Execution: Develop and implement end-to-end integrated marketing and business development plans and go-to-market strategies to win new mandates for both new and existing clients within assigned groups. This includes:
- Leveraging firm best practices and advanced methodologies for target identification and pursuit;
- Recommending and executing tactics for increasing market profile;
- Collaborating with the Marketing Communications and Events teams on campaigns to support go-to-market strategies;
- Recommending approaches to build client relationships.
- Priority Client Planning & Execution: Develop and implement integrated marketing and business development plans to identify opportunities to deepen client relationships, and cross-sell practice areas or solutions for assigned priority clients.
- Strategic Advice and Guidance: Compile, review and analyze market, industry and legal intelligence to identify trends and opportunities to drive new business opportunities for assigned groups and clients.
- Lawyer Profile Support: Develop strategies to help lawyers within assigned groups build profile both internally and in the market.
- Ongoing Group and Client Support: Provide recommendations, guidance, and project management for marketing and business development initiatives for assigned groups and clients, including support relating to sponsorships, awards, legal directories, and more.
- Pitches, Proposals, and Client Reporting: Collaborate with the Proposals team and/or lawyers to support RFP, proposals and pitch opportunities to win new business, as well as client reporting requests:
- Provide guidance and input to Proposals team, including reviewing proposal drafts and providing insight and edits on strategic proposal and pitch opportunities for assigned industries and priority clients.
- Provide strategic advice and coaching to lawyers in preparation for client presentations.
- Provide guidance and input on client requests for reporting of the firm’s value and offerings, collaborating with Finance and lawyers to ensure timely submission.
- Other Support: Support other marketing and business development initiatives for assigned groups and clients, including collaborating with the Events and Communications teams on specific efforts.
- Budgets: Collaborate with lawyers to develop annual budgets for assigned industry groups.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Undergraduate degree in marketing, communications or related field.
- Minimum of five years of relevant experience, preferably in a legal or professional services firm.
- Strategic, out of the box thinker able to proactively devise new growth ideas
- Strong communication and excellent organizational skills.
- Ability to work under tight deadlines while completing designated tasks in a systematic and logical way.
- Driven to produce high quality deliverables and deliver top-notch client service with great attention to detail.
- Ability to handle multiple tasks simultaneously, set priorities, and accommodate rush requests.
- Strong business writing skills.
- Familiarity with project management and process improvement principles.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
Bilingualism is required for this position, being part of a collaborative, national team. The candidate will handle and follow up on various local and national requests from clients and lawyers, some of whom only understand and communicate in English. This position also requires the candidate to be able to interact seamlessly with colleagues and lawyers in our offices across Canada, where English is the predominant language. As we estimate majority of the work required for this position must be performed in English, and to ensure that the employee in this position can perform their duties autonomously and effectively, candidates for this position must be able to understand and communicate appropriately in French and English both orally and in writing.
This position can be based out of Montreal, Calgary, Vancouver or Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Bilingual Proposal Specialist , you will be:
Proposal and Pitch Support
- Leading the development of responses to Requests for Proposal (RFPs), Requests for Information (RFIs), Expressions of Interest (EOIs), pitch materials and collateral (in both French and English). This includes leading opportunities originating from clients nationally, and involves understanding the unique aspects of the legal market and collaborating with lawyers in each region to develop client-centric proposals that articulate the Firm’s value and market differentiation. Responsibilities include:
- Working directly with lawyers and members of the Clients and Markets team to draft responses to RFPs, RFIs, EOIs, pitch materials and collateral;
- Providing strategic direction and insight, applying proposal best practices, and influencing and negotiating with stakeholders to ensure proposals and pitch materials are responsive, client-focused, and articulate the firm’s value and differentiation;
- Organizing and leading kick-off meetings to determine win themes and proposal strategy,
- Creating first drafts using internal content and tools;
- Overseeing and finalizing client-ready pitches and proposals (including production using our internal print shop and/or submission via procurement sites);
- Ensuring RFPs, proposals and pitches are tracked in the Firm’s business development databases.
- Reviewing procurement sites to identify potential new business opportunities. Working with lawyers on go/no go decisions.
- Leading, organizing and coordinating support for in-person pitches to clients and prospects, including drafting agendas, speaking notes, presentations, hand-outs, and associated credential materials, and facilitating dry-run practices.
- Leading and coordinating the response development for client reporting requests, including liaising with diverse firm stakeholders such as Finance, Inclusion Office, HR, IT, and more.
- Supporting lawyers with time-sensitive client requests for Firm credentials.
- Diarizing follow-ups with lawyers on proposal opportunities and tracking results in Firm databases.
- Providing support with respect to reporting of proposal statistics such as volume, win rate, proposals by industry, etc.
- Working with the Research and Information team to gather and distill client/prospect and industry intelligence to assist lawyers in the proposal process.
- Developing industry- and practice-focused proposal templates to improve efficiency.
Content Improvement and Management
- Undertaking the writing and editing of “stock” proposal content (in both French and English), including differentiators, value propositions, and content related to practice areas, industries and international markets, legal project management, client solutions, value-added services, pricing, and more.
- Updating Firm proposal tool with approved content.
- Providing support and guidance throughout the French translations process, working with our internal Translations team, and reviewing, revising and providing quality control for French proposal content.
Operational & Project Leadership
- Ensuring that processes and projects are effectively carried out within our Proposal team.
- Leading and supporting efficiency projects related to the continual upgrading and enhancement of our tools, content and processes.
- Developing and/or updating training tools and resources for the Proposal Team.
- Providing training to team members.
Other responsibilities
- Providing proposal process and development training to new employees and onboarding new Proposal Team members.
- Providing input and guidance on French-language client-facing communications.
- Providing support and input as needed on other important writing assignments critical to marketing and business development.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bachelor’s degree in business, marketing, communications or related field.
- Minimum of 3 years of relevant business experience, ideally with 2 years in a large professional services organization.
- Professional maturity, including strong interpersonal skills, tact and discretion.
- Fully bilingual (French and English) in both oral and written communication skills.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Exceptional attention to detail in writing and editing.
- Ability to be flexible and adaptable.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary : $90,000 - $105,000 annually
As a Human Resources Manager, you will be:
Local Human Resources
- Applying knowledge and experience in interpreting HR policies and procedures and how they apply to individual employee circumstances; also providing competent advice on application of Firm policies and local employment legislation. Primary point of contact for staff and people leaders in the area of employee relations.
- Developing effective working relationships with all levels of staff and management, conducting initial assessment of issues, responding to queries and providing guidance and information, ensuring compliance with HR policies, procedures and legislative requirements.
- Maintaining employee/ manager contact until request or issue is resolved, including informing stakeholders of status and resolution, performing additional research and ensuring satisfaction.
- Conducting exit interviews, documenting feedback, and sharing as appropriate.
- Proactively identifying opportunities for operational process improvements.
- Communicating one-on-one and in group situations to explain elements of HR programs, policies and procedures to employees and client groups.
- Contributing to the research, creation and introduction of new HR policies and procedures.
- Leading and participating in special projects.
- Preparing and contributing to regular and ad-hoc reports. Includes collection and analysis of data.
- Maintaining confidentiality, equity and integrity in all areas of responsibility.
- Serving in a backup capacity to other HR team members when resources are limited and/or during periods of high volume.
- Updating job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
- Providing support to local HR Director.
- Acting as co-chair of the Joint Health and Safety Committee. Ensuring compliance with all legislative requirements.
- Other duties as assigned.
Performance, Learning and Development Centre of Expertise
- Setting CoE strategy, in collaboration with HR Director.
- Collaborating with other training teams (IT, Professional Resources), where appropriate, to deliver firm-wide training initiatives.
- Promoting a culture of learning by supporting leadership and employee development programs (ex. leadership development program, staff mentorship program).
- Assisting in the preparation of the annual CoE budget.
- Providing oversight to the Firm-wide annual performance review process for staff and managers.
- Developing and facilitating workshops for all levels of the organization.
- Developing and implementing project plans to ensure effective delivery of priorities.
- Maintaining knowledge related to current trends and best practices related to CoE.
As our ideal candidate, you will distinguish yourself by the following profile:
- Required academic, professional certifications and business education. In addition to education, required work experience.
- Bachelor’s degree, ideally with an HR focus. CPHR designation is an advantage.
- 6-10 years’ experience demonstrating progressive responsibility as an HR Generalist, including oversight of performance management systems.
- Experience with implementation and maintenance of an HRMS (performance management and learning management system modules) an asset.
- Experience in a legal or professional services environment would be an asset.
- Proven experience influencing, engaging and coaching people leaders.
- Ability to effectively communicate (both verbally and in writing) across multiple levels of the organization.
- Exceptional interpersonal and relationship building skills, with the ability to maintain a calm demeanor in challenging and emotional situations.
- Ability to work effectively both independently and as part of a team. Demonstrate good judgement in deciding when to act and when escalation may be required.
- Excellent organizational and Project Management skills.
- Ability to cope effectively with change and manage priorities in a fast-paced dynamic work environment.
- Action-oriented and strong initiative with the ability to work with minimal supervision.
- Strong attention to detail, with excellent spelling, grammar and proof-reading skills.
- Ability to handle confidential information, exercising tact and discretion in dealing with people and/or sensitive issues.
- Strong analytical and critical thinking skills to deliver creative solutions. Comfortable with project management tools and techniques.
- Positive, solution-oriented approach to all interactions.
- Demonstrated expertise in effectively providing and receiving feedback.
- Bilingual (French and English) an asset.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
Bilingualism is required as this is a collaborative role at the national level and the candidate will be handling and following up on various requests from clients and third parties who only understand and communicate in English. This position also requires the candidate to be able to interact seamlessly with colleagues in our offices across Canada, where English is the predominant language. As we estimate that more than 60% of the work required for this position must be performed in English, and in order to ensure that the employee in this position can perform their duties autonomously and effectively, candidates for this position must be able to communicate appropriately in French and English both orally and in writing.
This position is based out of Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Bilingual Human Resources Specialist, you will be:
Working on Human Resources program deployment including:
- Applying knowledge and experience in interpreting HR policies and procedures and providing competent advice on application of company policies according to local employment legislation.
- Developing effective working relationships with all levels of staff and management, conducting initial assessment of issues, responding to queries and providing guidance and information, ensuring compliance with Human Resources policies, procedures and legislative requirements.
- Contributing to the research and creation of new HR policies and procedures, and acting as key contact for staffs in the Quebec Region.
- Maintaining employee contact until request or issue is resolved, including informing employee of status and resolution, performing additional research and ensuring customer satisfaction.
- Administering best practice processes and contributing to operational process improvements by providing support and recommendations to the HR Director. Contributing to the enhancement of department processes by identifying continuous improvement opportunities.
- Performing various HR administrative support tasks such as severance administration including termination meeting preparation and preparation of onboarding materials.
- Managing client expectations by communicating project status and issues; resolving concerns; following Firm Safety, Health, and Environmental policies and procedures; preparing ad hoc reports.
- Assisting in the departmental budget review process, invoice allocation, legislative compliance support, benefit and retirement administration assistance.
- Communicating one-on-one and in group situations to explain elements of Human Resources programs, policies and procedures to employees and client groups.
- Updating job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
- Responsible for coordinating local annual events such as Long Service Awards, Award of Excellence, Take your Kids to Work day.
- Serving in a backup capacity to other HR team members when resources are limited and/or during periods of high volume.
- Programing, managing and coordinating special projects.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bilingual (French and English).
- Diploma or degree in Human Resources – CRHA designation is an advantage.
- Minimum 5 years experience in a HR Role, Generalist experience an asset, preferably acquired within a legal or professional services environment.
- Ability to effectively communicate (both verbal and written) across multiple levels of the organization.
- Exceptional interpersonal and relationship building skills with the ability to effectively work in a team environment.
- Superior organizational skills along with high detail orientation.
- Ability to cope effectively with change and manage priorities in a fast-paced dynamic work environment.
- Action oriented and strong initiative with the ability to work with minimal supervision.
- Strong attention to detail, with excellent spelling, grammar and proof-reading skills.
- Ability to uphold confidentiality is critical.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Legal Assistant - Labour & Employment, you will be:
Documents
- Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
- Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
Litigation
- Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements.
- Preparing basic court pleadings or other courtroom visuals.
- Coordinating service and filing of proceedings with agencies and courts.
- Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings. Monitoring evidence gathering.
- Maintaining an in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable.
File and Time Management
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
- Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
- Managing key dates including physical bring forward system and updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
Lawyer / Client Support
- Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
Updating contact names and addresses in the client database on a regular basis.
- Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
Mail, Fax and Phone Reception Functions
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
- Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions
- Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
- Working with Finance to coordinate new Client and Matter openings (KYC);
- Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.
- Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
Other
- Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Legal Assistant Diploma or equivalent.
- Minimum 5 years of experience as a L&E Legal Assistant.
- Knowledge of the Human Rights Tribunal, and Ontario Labour Board.
- Ability to provide excellent and timely service to clients and colleagues by understanding their needs and using available resources.
- Ability to work effectively with others by being flexible, respectful, communicating clearly, and proactively sharing knowledge and offering assistance.
- Demonstrates relevant expertise, critical thinking skills and initiative to consistently deliver quality work.
- Walks the talk, respects individual differences, and supports the Firm’s interests.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Billings and Collections Specialist, you will be:
- Building and maintaining effective working relationships with billing lawyers, paralegals, legal assistants and external clients, and responding to any queries regarding the billing and collections process.
- Ensuring time is entered by set deadlines and following up with lawyers and paralegals where necessary. Preparing, printing and reviewing of prebills in a timely manner, monthly, quarterly or on request, including any necessary follow up with others in the Firm and revising according to client billing guidelines and Firm standards and policies.
- Preparing invoices and forwarding to Lawyers, Clients as required. If necessary, ensuring supporting documents are forwarded to client in a timely manner.
- Creating PDF, delimited or XML file invoices for e-billing clients, based on such client’s requirements. Liaising with E-billing Team with respect to any rejected invoices during e-billing submissions.
- Completing online status reports and budgets in e-billing systems for various clients in coordination with lawyers and legal assistants.
- Monitoring and reviewing of outstanding WIP (Work In Progress) and following up with lawyers and paralegals to ensure timely billing. Tracking contingency files, closings and other milestone billing arrangements and reporting on status of such files to Manager/Director, Finance Operations, including requirement for WIP provisions.
- Collecting outstanding/aged accounts receivable within the prescribed protocol/ procedure in a timely and professional manner by phone, letter and email; using the Expert Collection module in the Aderant system.
- Developing a weekly collection strategy/plan to expedite payment or resolution for overdue accounts in concert with the Billing Lawyers, Legal Assistants, and/or Client for accounts that present high exposure.
- Escalating accounts through Senior Management, as deemed necessary for follow-up. Facilitating and preparing supporting documentation for the remedy requested/recommended for accounts which present credit risk/loss through insolvency procedures, service suspension, third party collection or taxation.
- Monitoring credit performance and ensuring the client operates and maintains the account within the terms and conditions of agreement, as applicable..
- Coordinating, investigating and resolving payment/account discrepancies to include: short payment, over payments, unapplied cash, and misapplication, posting errors, payment analysis/support documentation in the event of request or dispute.
- Preparing and reporting WIP/AR Exposure reports to the assigned Billing Lawyers in each respective portfolio. Preparing various reports and spreadsheets related to time, billing, receivables, etc. for lawyers/paralegals and/or external clients where applicable.
- Serving as the central contact/liaison for the financial needs of a client’s account. Performing complex account reconciliations with a view to resolution of a full range of possible issues/challenges.
- Acting as liaison between Lawyers/LA’s and Finance, providing assistance re accounting or financial queries to ensure client needs are met.
As our ideal candidate, you will distinguish yourself by the following profile:
- Post-secondary education in a related field.
- 3 to 5 years of related experience, including client service, billing, collections and\or accounts receivable, preferably in a professional services firm.
- Familiarity with Aderant Expert or a similar accounting system would be an asset.
- Certification from the Credit Institute of Canada would be an asset.
- Offering superior client attentiveness by making every effort to respond and assist clients in a timely, efficient and professional manner.
- Building and strengthening working relationships with billing lawyers, Billing Analysts, Legal Assistants, Finance team members and supporting team initiatives.
- Strong time management skills, ability to handle multiple tasks, set schedules and work under pressure to meet deadlines.
- Analytical and problem solving skills.
- Flexibility to work overtime during peak billing periods.
- High level of discretion and confidentiality.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary : $105,000 - $125,000 annually
As a eDiscovery Project Manager, you will be:
- Providing advice to clients and legal teams regarding e-Discovery techniques and technologies.
- Under the direction of MT>3 Lawyers, preparing Project estimates and budgets.
- Managing case-based teams including contract lawyers, paralegals, and regional e-Discovery resources to facilitate collaborative e-Discovery efforts.
- Identifying objectives for case projects and accurately assessing project requirements and scope, including the application of appropriate technology and resources. Preparing Project Plans where applicable.
- Ensuring all projects have required documentation before commencement, including project checklists, contracts, Training Materials and Sample Documents.
- Managing Legal Hold Notices and conducting Custodian interviews.
- Preparing Collection Plans and overseeing data collection processes, including acting as a liaison between clients and MT>3 Analysts.
- Monitoring and tracking the status of all assigned projects and providing regular project status reports to the team and the client.
- Identifying project challenges and reporting them to the legal team.
- Conducting quality control steps, as necessary, during the e-Discovery lifecycle.
- Ensuring assigned projects are completed within approved budgets and timelines.
- Liaising with client, lawyers, and Review Team to communicate (and facilitate) all needs for each assigned project.
- Liaising with e-Discovery Analysts to support end-users. This includes providing detailed instructions on the work that needs to be completed.
As our ideal candidate, you will distinguish yourself by the following profile:
- Completed post-secondary degree in a related field.
- Project management, case management or Law Clerk experience within the legal/e-Discovery industry considered an asset.
- A working knowledge of various litigation support and e-Discovery software applications such as Relativity and Reveal considered an asset.
- Strong working knowledge of Microsoft Office 365 Suite, including Word, Outlook, and Excel.
- English with other languages considered an asset.
- PMP designation is an asset.
- Ability to interact confidently with lawyers and clients.
- Strong problem-solving skills, including analysis and critical thinking.
- Extreme accuracy with high attention to detail.
- Time management skills to handle high-pressure situations and deadlines.
- Strong organization skills with the ability to prioritize a heavy workload and being meticulous with follow up.
- The ability to take ownership of tasks, take initiative, establish priorities, work independently, and proceed with objectives.
- The ability to work in a collaborative team-based environment.
- Strong written and oral communication skills.
- Ability to accommodate occasional travel and overtime.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As an Operations Analyst, you will be:
- Supporting the activities required to setup and run MT>Align including, but not limited to:
- Interfacing with various IT systems for setting up new contractors in the roster;
- Working closely with internal and external vendors (IT, Time Entry, Contractor Management, Document Management, etc.) to ensure solutions meet needs of MT>Align;
- Managing Time Entry and Contractor Management solutions;
- Track program progress by monitoring Client Connect (SalesForce).
- Coordinating intake process of new contractors for MT>Align:
- Organizing phone/in-person conversations with new contractors;
- Managing acceptance/rejection process;
- Running approval and reference checks as and when needed;
- Updating and improving database with new contractors’ information;
- Onboarding new contactors (creating agreements, email address, systems access, training, time entry, invoicing, etc.).
- Coordinating process for setting up new engagements:
- Updating relevant databases;
- Creating and storing agreements (MEF, CAA, etc.).
- Analyzing MT>Align key metrics:
- Extracting profile data from cloud-based platforms for draft client proposals;
- Maintaining tracker and fact tables for incoming and current contractors;
- Creating dashboards, models, and forecasts to project financial and operational outcomes.
- Reporting on key performance indicators:
- Exporting, cleaning, and modeling raw data from different platforms, departments, and sources;
- Creating interactive dashboards, models, and reports based on historic, current, and projected data;
- Delivering and presenting insights in team meetings and as needed.
- Assist with implementing new technologies to continually improve operational efficiency.
- Maintaining regular contact and troubleshooting issues with MT>Align community members.
- Running and managing the quality control process such as Net Promoter Score surveys.
- Providing assistance to other MT>Divisions and departments as and when needed:
- Collecting, cleaning, and analyzing billing data;
- Creating and maintaining dashboards, reports, and trackers;
- Extracting marketing related data requests;
- Analyzing blog and lawyer readership performance;
- Tracking and reporting on industry trends, weekly webpage, and segmentation performance.
As our ideal candidate, you will distinguish yourself by the following profile:
- Post-secondary education in Business, Finance, Project Management or a related field.
- Minimum three to five years of experience supporting senior level management required.
- Experience in project management/coordination, with minimum three years’ experience operating in a PM-structured environment.
- Experience in leading and supporting change management initiatives.
- Experience in a professional or legal services environment would be an asset.
- Strong attention to detail.
- Superior MS Excel and PowerBI skills.
- Ability to create and read financial reports such as P&L statements.
- Proficiency in word processing, spelling, proofreading and editing skills (MS Office suite).
- Ability to quickly learn new technology solutions (Salesforce, ClickTime, PowerBI, MS Visio, Skype for Business, MS Teams, Basecamp, SharePoint, DocuSign, Documate, Office 365, etc.)
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- High level of discretion and confidentiality.
- An innovative mind with a passion for reinventing business processes.
- A self-starter attitude with a proactive, problem-solving approach.
- Proficiency and experience learning and leveraging new technology.
- A strategic mindset, always putting the needs of the client and the business front and centre.
- Ability to work independently and proceed with objectives under minimal supervision.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary Range : $70,000 - $85,000 annually
In close collaboration with the Manager/Director, Clients & Markets, the Clients & Markets team and relevant national, regional, practice and industry leaders and partners, the Specialist, Clients & Markets will be responsible for developing and implementing marketing and business development strategies to grow business with existing clients and secure new clients and participating in the Clients & Markets team meetings and leading and/or contributing to selected special Clients & Markets initiatives and projects.
As a Business Development Specialist, you will be:
Business Planning and Development
- Developing and executing the evergreen business plans for assigned groups.
- Identifying and facilitating cross-selling opportunities both within and across Cohorts, including gathering relevant data, data analysis, and recommending, driving and supporting pursuit strategies and tactics.
- Ensuring actions, outcomes and new business wins are tracked in Client Connect and celebrating success.
- Supporting business development and profile-building efforts for key lawyers.
Clients
- Understanding the business objectives and key contacts for assigned Priority Clients and other important client targets.
- Developing and executing evergreen business plans for assigned Priority Clients and providing support to the Cohort on related Priority Client plans.
- Brainstorming, developing and supporting pursuit strategies for target clients in collaboration with key lawyers.
- Supporting partners in fulfilling their roles as Relationship Partners leveraging the Relationship Partner Playbook.
- Facilitating the rollout of Client Experience tools and resources to Relationship Partners of assigned Priority Clients as needed.
- Providing insights on clients to be nominated for awards, overall strategy and overseeing/reviewing draft award nominations as required.
Market Intelligence
- Continuously monitoring the industry dynamics and/or market sector to identify current and emerging client needs, sharing this understanding via reports, presentations and conversations with relevant partners, and recommending timely marketing and BD strategies to capitalize on opportunities in the market.
- Identifying the firm's differentiators and competitive dynamics to inform BD and marketing strategies.
Market Recognitions
- Proactively ensuring all significant deals, cases and other matters are reported to and captured in the Deals and Cases Database, including coordinating with lead lawyers or matter teams to draft deal submission forms.
- Providing insights on lawyers to be put forward, overall strategy and overseeing/preparing submissions for Chambers and other key directories.
- Providing support in finalizing proposals for assigned groups and clients when proposal volume is high.
- Providing insights on lawyers to be put forward for award nominations.
- Ensuring website and marketing content is current.
BD Cohort Group Responsibilities
- Supporting and encouraging collaboration with applicable BD Cohorts to inform the business strategy including:
- Compiling and analyzing data for groups
- Assisting in data entry, pulling reports and conducting research
- Ensuring deliverables are tracked and reported, as required.
- Preparing marketing and BD packages and presentations
- Providing support to Clients & Markets Team as needed
- Other duties as assigned
As our ideal candidate, you will distinguish yourself by the following profile:
- Undergraduate University degree required.
- At least 3 years of experience in client relations and business development required.
- Ability to handle an extensive workload with competing priorities and deadlines.
- Professional maturity including strong interpersonal skills, tact and discretion.
- Exceptional oral and written communication skills. Ability to strategize with lawyers, team members and other parties to create targeted content to meet business objectives for proposals, projects and other collateral.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Ability to be flexible and adaptable.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Calgary, Toronto, Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.
In close collaboration with the Manager/Director, Clients & Markets, the Clients & Markets team and relevant national, regional, practice and industry leaders and partners, the Specialist, Clients & Markets will be responsible for developing and implementing marketing and business development strategies to grow business with existing clients and secure new clients and participating in the Clients & Markets team meetings and leading and/or contributing to selected special Clients & Markets initiatives and projects.
As a Business Development Specialist, you will be:
Business Planning and Development
- Developing and executing the evergreen business plans for assigned groups.
- Identifying and facilitating cross-selling opportunities both within and across Cohorts, including gathering relevant data, data analysis, and recommending, driving and supporting pursuit strategies and tactics.
- Ensuring actions, outcomes and new business wins are tracked in Client Connect and celebrating success.
- Supporting business development and profile-building efforts for key lawyers.
Clients
- Understanding the business objectives and key contacts for assigned Priority Clients and other important client targets.
- Developing and executing evergreen business plans for assigned Priority Clients and providing support to the Cohort on related Priority Client plans.
- Brainstorming, developing and supporting pursuit strategies for target clients in collaboration with key lawyers.
- Supporting partners in fulfilling their roles as Relationship Partners leveraging the Relationship Partner Playbook.
- Facilitating the rollout of Client Experience tools and resources to Relationship Partners of assigned Priority Clients as needed.
- Providing insights on clients to be nominated for awards, overall strategy and overseeing/reviewing draft award nominations as required.
Market Intelligence
- Continuously monitoring the industry dynamics and/or market sector to identify current and emerging client needs, sharing this understanding via reports, presentations and conversations with relevant partners, and recommending timely marketing and BD strategies to capitalize on opportunities in the market.
- Identifying the firm's differentiators and competitive dynamics to inform BD and marketing strategies.
Market Recognitions
- Proactively ensuring all significant deals, cases and other matters are reported to and captured in the Deals and Cases Database, including coordinating with lead lawyers or matter teams to draft deal submission forms.
- Providing insights on lawyers to be put forward, overall strategy and overseeing/preparing submissions for Chambers and other key directories.
- Providing support in finalizing proposals for assigned groups and clients when proposal volume is high.
- Providing insights on lawyers to be put forward for award nominations.
- Ensuring website and marketing content is current.
BD Cohort Group Responsibilities
- Supporting and encouraging collaboration with applicable BD Cohorts to inform the business strategy including:
- Compiling and analyzing data for groups
- Assisting in data entry, pulling reports and conducting research
- Ensuring deliverables are tracked and reported, as required.
- Preparing marketing and BD packages and presentations
- Providing support to Clients & Markets Team as needed
- Other duties as assigned
As our ideal candidate, you will distinguish yourself by the following profile:
- Undergraduate University degree required.
- At least 3 years of experience in client relations and business development required.
- Ability to handle an extensive workload with competing priorities and deadlines.
- Professional maturity including strong interpersonal skills, tact and discretion.
- Exceptional oral and written communication skills. Ability to strategize with lawyers, team members and other parties to create targeted content to meet business objectives for proposals, projects and other collateral.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Ability to be flexible and adaptable.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
Bilingualism is required as this is a collaborative role at the national level and the candidate will be handling and following up on various requests from clients and third parties who only understand and communicate in English. This position also requires the candidate to be able to interact seamlessly with colleagues in our offices across Canada, where English is the predominant language. As we estimate that more than 60% of the work required for this position must be performed in English, and in order to ensure that the employee in this position can perform their duties autonomously and effectively, candidates for this position must be able to communicate appropriately in French and English both orally and in writing.
This position is based out of Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.
Reporting to the Manager Total Rewards, the Bilingual Coordinator, Payroll & Benefits is responsible for the effective and accurate administration of Firm-wide national payroll and benefits transactions for Staff and Lawyers.
As a Bilingual Coordinator, Payroll & Benefits, you will be:
- Provides timely and accurate processing of information coming through the Payroll Services and HR Services mailbox:
- Acting as the first point of contact for all payroll inquiries from Local HR Representatives.
- Organizing all payroll transaction documents regularly; sorting and categorizing them per pay periods for upcoming cycles.
- Providing general payroll assistance to members of the Firm upon request.
- Categorizing, assigning and processing emails received in various departmental mailboxes.
- Ensures timely and accurate calculations of payment of salaries in accordance with established policies and procedures:
- Timely and accurate processing all Firm-wide payroll transactions including overtime sheets, payroll transaction forms, special deductions and reimbursements, statutory holidays, bonus payments, salary increases (including retros), banking changes, etc.
- Ensuring that the employee’s payroll information is accurate in the system (Coordinating the manual cheques process and ensuring timely reconciliation with pay).
- Reviewing and validating accuracy of payroll data prior to submission to the Paymaster.
- Creating and/or running routine reports from payroll system.
- Updating and maintaining proper payroll documentation.
- Investigating and resolving transactional payroll issues with Local HR Representatives.
- Coordinate with the payroll and benefits application vendors (UKG, Paychex, Telus, etc.), Supporting the payroll year-end process (relevés 1, T4s, T4As, W2, taxable benefits, etc.).
- Working with the Paymaster to foresee potential problems within the payroll transactions process.
- Responsible for timely and accurate non-government institutions payroll remittances and reconciliations of these accounts
- Calculating, remitting and reconciling bi-weekly and monthly remittances to non-government institutions (includes: Pension Plan, Group RRSP, Sun Life, United Way, etc) and maintaining good relationships with their representatives.
- Keeping appropriate records.
- Maintaining and updating payroll remittances process documentation for back-up purposes.
- Back up to the Paymaster when away
- Replacing the Paymaster’s by accomplishing critical duties to successfully deliver pay run processes and process the accounting tasks.
- Responsible for the administrative activities related to leave management (short-term and long-term disability, maternity/parental leaves, etc.)
- In a timely manner, create an electronic file for the Firm member who will be absent from work and update the appropriate leave management file accordingly.
- When there is an update from the employee or from the short-term and long-term disability management providers, updating all concerned parties as well as the employee’s file and leave management file.
- Ensuring the changes of status in the integrated HR/Payroll system and prepare payroll transactions as per the latest update provided.
- Responsible for timely administration of Firm benefit programs
- Coordinating the wellness, stipend, technology and tuition reimbursement program including communications, answering Firm members questions, coordinating reimbursements and taxable benefit with payroll.
- Providing back up for processing and maintaining the member’s benefit (group insurance plan, pensions plans, group RRSP, etc. )
- Providing back up for management of professional dues and professional memberships.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bilingualism (French and English), written and spoken is required.
- College diploma in an accounting related field.
- A minimum of 3-4 years of payroll experience in a mid to large size firm and the ability to work with minimal supervision.
- Professional certification (PCP) from the National Payroll Institute preferred.
- Experience in processing end to end payroll and related accounting in a multi-provincial environment. .
- Solid computer knowledge including Microsoft Word and advanced Excel skills.
- Experience with the UKG system is an asset
- Excellent time management and planning skills to manage workload fluctuations, and must be able to meet critical deadlines.
- Great attention to details and proactive to carry out job responsibilities with minimal supervision
- Works well under pressure within non flexible deadline and adjusts to changing needs of the Firm.
- Experience in a fast-paced environment
- Personable, approachable disposition; has strong professional acumen.
- Able to handle confidential information, exercising tact and discretion in dealing with people and/or sensitive issues.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one ofCanada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Vancouver. This role benefits from a fully remote work schedule.
Shifts (remote):
- Friday to Sunday 8 AM - 8 PM ET
- Monday to Friday 7 PM - 3 AM ET
Salary Range : $52,000- $62,000 annually
As a Bilingual Document Specialist, you will be:
- Creating various legal and other documents through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
- Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
- Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
- Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
- Applying word processing expertise to be able to work on complex legal and other documents.
- Proactively managing workload fluctuations while working with minimal supervision and direction.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
- Offering assistance to other members of the team, including mentorship when required.
- As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion.
- Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
- Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
- Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
- Reviewing support issues/procedures and recommending solutions with respect to document production and document production support when applicable.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- College certificate (office administration, legal specialization, or related).
- Fully bilingual (French and English) in both oral and written communication skills.
- Three years of experience in a professional work environment. Experience in a document production role will be an asset.
- Minimum MOS Certification in Word in the Firm’s current version or completion of MOS Certification within 1 year of employment.
- Knowledge of legal terminology, documents and procedures an asset.
- Great attention to detail and excellent skills in spelling, grammar and proofreading, in both French and English.
- Excellent interpersonal skills and telephone manners; ability to correspond effectively and respectfully with DSG clients.
- Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques and software applications.
- Patience, flexibility and an ability to effectively manage difficult situations.
- Well organized with meticulous attention to detail and strong proof-reading skills.
- Personable, approachable disposition, with an ability to handle pressure/stress.
- Well-developed analytical and problem-solving skills, with the ability to visualize and deliver creative solutions.
- Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
- Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
- Ability to type with a speed of 80-100 words per minute.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one ofCanada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
Shifts (remote):
- Friday to Sunday 8 AM - 8 PM ET
- Monday to Friday 7 PM - 3 AM ET
As a Bilingual Document Specialist, you will be:
- Creating various legal and other documents through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
- Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
- Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
- Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
- Applying word processing expertise to be able to work on complex legal and other documents.
- Proactively managing workload fluctuations while working with minimal supervision and direction.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.Offering assistance to other members of the team, including
- mentorship when required.
- As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion.
- Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
- Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
- Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
- Reviewing support issues/procedures and recommending solutions with respect to document production and document production support when applicable.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- College certificate (office administration, legal specialization, or related).
- Fully bilingual (French and English) in both oral and written communication skills.
- Three years of experience in a professional work environment. Experience in a document production role will be an asset.
- Minimum MOS Certification in Word in the Firm’s current version or completion of MOS Certification within 1 year of employment.
- Knowledge of legal terminology, documents and procedures an asset.
- Great attention to detail and excellent skills in spelling, grammar and proofreading, in both French and English.
- Excellent interpersonal skills and telephone manners; ability to correspond effectively and respectfully with DSG clients.
- Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques and software applications.
- Patience, flexibility and an ability to effectively manage difficult situations.
- Well organized with meticulous attention to detail and strong proof-reading skills.
- Personable, approachable disposition, with an ability to handle pressure/stress.
- Well-developed analytical and problem-solving skills, with the ability to visualize and deliver creative solutions.
- Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
- Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
- Ability to type with a speed of 80-100 words per minute.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one ofCanada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
The employee in this position will be part of a national team in which they will work with lawyers and professionals in all of our offices across Canada, where English is the predominant language. An employee in this position will be expected to work on documents in English or French for clients, lawyers or professionals who understand and communicate only in English or French. This national document services team operates 24/7 and it is necessary for the proper functioning of the operations to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.
Shifts (remote):
- Friday to Sunday 8 AM - 8 PM ET
- Monday to Friday 7 PM - 3 AM ET
As a Bilingual Document Specialist, you will be:
- Creating various legal and other documents through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
- Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
- Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
- Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
- Applying word processing expertise to be able to work on complex legal and other documents.
- Proactively managing workload fluctuations while working with minimal supervision and direction.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
- Offering assistance to other members of the team, including mentorship when required.
- As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion.
- Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
- Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
- Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
- Reviewing support issues/procedures and recommending solutions with respect to document production and document production support when applicable.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- College certificate (office administration, legal specialization, or related).
- Fully bilingual (French and English) in both oral and written communication skills.
- Three years of experience in a professional work environment. Experience in a document production role will be an asset.
- Minimum MOS Certification in Word in the Firm’s current version or completion of MOS Certification within 1 year of employment.
- Knowledge of legal terminology, documents and procedures an asset.
- Great attention to detail and excellent skills in spelling, grammar and proofreading, in both French and English.
- Excellent interpersonal skills and telephone manners; ability to correspond effectively and respectfully with DSG clients.
- Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques and software applications.
- Patience, flexibility and an ability to effectively manage difficult situations.
- Well organized with meticulous attention to detail and strong proof-reading skills.
- Personable, approachable disposition, with an ability to handle pressure/stress.
- Well-developed analytical and problem-solving skills, with the ability to visualize and deliver creative solutions.
- Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
- Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
- Ability to type with a speed of 80-100 words per minute.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one ofCanada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
Shifts (remote):
- Friday to Sunday 8 AM - 8 PM ET
- Monday to Friday 7 PM - 3 AM ET
As a Bilingual Document Specialist, you will be:
- Creating various legal and other documents through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc.
- Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity. Includes document version comparisons, checking for accurate revisions, and correcting document corruption.
- Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents.
- Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm.
- Applying word processing expertise to be able to work on complex legal and other documents.
- Proactively managing workload fluctuations while working with minimal supervision and direction.
- Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.
- Offering assistance to other members of the team, including mentorship when required.
- As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion.
- Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.).
- Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner.
- Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase).
- Reviewing support issues/procedures and recommending solutions with respect to document production and document production support when applicable.
- Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
- College certificate (office administration, legal specialization, or related).
- Fully bilingual (French and English) in both oral and written communication skills.
- Three years of experience in a professional work environment. Experience in a document production role will be an asset.
- Minimum MOS Certification in Word in the Firm’s current version or completion of MOS Certification within 1 year of employment.
- Knowledge of legal terminology, documents and procedures an asset.
- Great attention to detail and excellent skills in spelling, grammar and proofreading, in both French and English.
- Excellent interpersonal skills and telephone manners; ability to correspond effectively and respectfully with DSG clients.
- Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques and software applications.
- Patience, flexibility and an ability to effectively manage difficult situations.
- Well organized with meticulous attention to detail and strong proof-reading skills.
- Personable, approachable disposition, with an ability to handle pressure/stress.
- Well-developed analytical and problem-solving skills, with the ability to visualize and deliver creative solutions.
- Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
- Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
- Ability to type with a speed of 80-100 words per minute.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.
Salary Range : $81,000 - $105,000 annually
As a Proposal Specialist , you will be:
Proposal and Pitch Support
- Acting as Proposal Lead for the development of Requests for Proposal (RFPs), Requests for Information (RFIs), Expressions of Interest (EOIs), pitch materials and collateral. This includes leading opportunities originating from clients nationally, and involves understanding the unique aspects of the legal market and collaborating with lawyers in each region to develop client-centric proposals that articulate the firm’s value and market differentiation. Responsibilities include:
- Working directly with Lawyers and members of the Clients and Markets team to draft RFPs, RFIs, EOIs, pitch materials and collateral,
- Providing strategic direction and insight, applying proposal best practices, and influencing and negotiating with stakeholders to ensure proposals and pitch materials are responsive, client-focused, and articulate the firm’s value and differentiation,
- Organizing and leading kick-off meetings to determine win themes and proposal and pricing strategy,
- Create first drafts using internal content and tools,
- Overseeing and finalizing client-ready RFPs and proposals (including production using our internal print shop and/or submission via procurement sites),
- Ensuring RFPs, proposals and pitches are tracked in the Firm’s business development databases.
- Reviewing procurement sites to identify potential new business opportunities. Working with lawyers on go/no go decisions.
- Leading, organizing and coordinating support for in-person pitches to clients and prospects, including drafting agendas, speaking notes, presentations, hand-outs, and associated credential materials, and facilitating dry-run practices.
- Leading and coordinating the response development for client reporting requests, including liaising with diverse firm
- stakeholders such as Finance, Inclusion Office, HR, IT, and more.
- Supporting lawyers with time-sensitive client requests for Firm credentials.
- Diarizing follow-ups with lawyers on proposal opportunities and tracking results in Firm databases.
- Providing support with respect to reporting of proposal statistics such as volume, win rate, proposals by industry, etc.
- Working with the Research and Information team to gather and distill client/prospect and industry intelligence to assist lawyers in the proposal process.
- Developing industry- and practice-focused proposal templates to improve efficiency.
Content Improvement and Management
- Undertaking the writing and editing of “stock” proposal content, including differentiators, value propositions, and content related to practice areas, industries and international markets, legal project management, client solutions, value-added services, pricing, and more.
- Updating Firm proposal tool with approved content.
- Providing support and guidance throughout the French translations process, working with our internal Translations team, and reviewing, revising and providing quality control for French proposal content.
Operational & Project Leadership
- Ensuring that processes and projects are effectively carried out within our Proposal team.
- Leading and supporting efficiency projects related to the continual upgrading and enhancement of our tools, content and processes.
- Developing and/or updating training tools and resources for the Proposal Team.
Other responsibilities
- Providing proposal process and development training to new employees and onboarding new Proposal Team members.
- Providing input and guidance on French-language client-facing communications.
- Providing support and input as needed on other important writing assignments critical to marketing and business development.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bachelor’s degree in business, marketing, communications or related field.
- Business writing experience.
- Professional maturity, including strong interpersonal skills, tact and discretion.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Exceptional attention to detail in writing, editing, and budgeting.
- Ability to be flexible and adaptable.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position can be based out of Vancouver, Calgary or Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Proposal Specialist , you will be:
Proposal and Pitch Support
- Acting as Proposal Lead for the development of Requests for Proposal (RFPs), Requests for Information (RFIs), Expressions of Interest (EOIs), pitch materials and collateral. This includes leading opportunities originating from clients nationally, and involves understanding the unique aspects of the legal market and collaborating with lawyers in each region to develop client-centric proposals that articulate the firm’s value and market differentiation. Responsibilities include:
- Working directly with Lawyers and members of the Clients and Markets team to draft RFPs, RFIs, EOIs, pitch materials and collateral,
- Providing strategic direction and insight, applying proposal best practices, and influencing and negotiating with stakeholders to ensure proposals and pitch materials are responsive, client-focused, and articulate the firm’s value and differentiation,
- Organizing and leading kick-off meetings to determine win themes and proposal and pricing strategy,
- Create first drafts using internal content and tools,
- Overseeing and finalizing client-ready RFPs and proposals (including production using our internal print shop and/or submission via procurement sites),
- Ensuring RFPs, proposals and pitches are tracked in the Firm’s business development databases.
- Reviewing procurement sites to identify potential new business opportunities. Working with lawyers on go/no go decisions.
- Leading, organizing and coordinating support for in-person pitches to clients and prospects, including drafting agendas, speaking notes, presentations, hand-outs, and associated credential materials, and facilitating dry-run practices.
- Leading and coordinating the response development for client reporting requests, including liaising with diverse firm
- stakeholders such as Finance, Inclusion Office, HR, IT, and more.
- Supporting lawyers with time-sensitive client requests for Firm credentials.
- Diarizing follow-ups with lawyers on proposal opportunities and tracking results in Firm databases.
- Providing support with respect to reporting of proposal statistics such as volume, win rate, proposals by industry, etc.
- Working with the Research and Information team to gather and distill client/prospect and industry intelligence to assist lawyers in the proposal process.
- Developing industry- and practice-focused proposal templates to improve efficiency.
Content Improvement and Management
- Undertaking the writing and editing of “stock” proposal content, including differentiators, value propositions, and content related to practice areas, industries and international markets, legal project management, client solutions, value-added services, pricing, and more.
- Updating Firm proposal tool with approved content.
- Providing support and guidance throughout the French translations process, working with our internal Translations team, and reviewing, revising and providing quality control for French proposal content.
Operational & Project Leadership
- Ensuring that processes and projects are effectively carried out within our Proposal team.
- Leading and supporting efficiency projects related to the continual upgrading and enhancement of our tools, content and processes.
- Developing and/or updating training tools and resources for the Proposal Team.
Other responsibilities
- Providing proposal process and development training to new employees and onboarding new Proposal Team members.
- Providing input and guidance on French-language client-facing communications.
- Providing support and input as needed on other important writing assignments critical to marketing and business development.
As our ideal candidate, you will distinguish yourself by the following profile:
- Bachelor’s degree in business, marketing, communications or related field.
- Business writing experience.
- Professional maturity, including strong interpersonal skills, tact and discretion.
- Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
- Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
- Ability to work in a demanding, fast-paced environment.
- Exceptional attention to detail in writing, editing, and budgeting.
- Ability to be flexible and adaptable.
As a member of the McCarthy team, you will have access to:
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.