At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

Bilingualism is required as this is a collaborative role at the national level and the candidate will be handling and following up on various requests from clients and third parties who only understand and communicate in English. This position also requires the candidate to be able to interact seamlessly with colleagues in our offices across Canada, where English is the predominant language. As we estimate that more than 60% of the work required for this position must be performed in English, and in order to ensure that the employee in this position can perform their duties autonomously and effectively, candidates for this position must be able to communicate appropriately in French and English both orally and in writing.

This position is based out of Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.

Reporting to the Manager Total Rewards, the Bilingual Coordinator, Payroll & Benefits is responsible for the effective and accurate administration of Firm-wide national payroll and benefits transactions for Staff and Lawyers.

As a Bilingual Coordinator, Payroll & Benefits, you will be:

• Acting as the first point of contact for all payroll inquiries from Local HR Representatives
• Organizing all payroll transaction documents regularly. Providing general payroll assistance to members of the Firm upon request
• Ensuring timely and accurate calculations of payment of salaries in accordance with established policies and procedures:
  • Timely and accurate processing all Firm-wide payroll transactions including overtime sheets, payroll transaction forms, special deductions and reimbursements, or banking changes.
  • Ensuring that the employee’s payroll information is accurate in the system 
  • Reviewing and validating accuracy of payroll data prior to submission to the Paymaster, and working closely with the Paymaster to resolve payroll transactions issues.
  • Creating and/or running routine reports from payroll system.
  • Investigating and resolving transactional payroll issues with Local HR Representatives.
  • Coordinate with the payroll and benefits application vendors (UKG, Paychex, Telus, etc.) and supporting the payroll year-end process (relevés 1, T4s, T4As, W2, taxable benefits, etc.).
• Calculating, remitting and reconciling bi-weekly and monthly remittances to non-government institutions (includes: Pension Plan, Group RRSP, Sun Life, United Way, etc) Maintaining and updating payroll remittances process documentation for back-up purposes.
• Acting as back up to the Paymaster and accomplishing critical duties to successfully deliver pay run processes and process the accounting tasks.
• Responsible for the administrative activities related to leave management (short-term and long-term disability, maternity/parental leaves, etc.)
• Working collaboratively with the short-term and long-term disability management providers to update employees’ file and leave management file in a timely manner.
• Responsible for timely administration of Firm benefit programs such as coordinating wellness, stipend, technology and tuition reimbursement programs. 
• Other duties as assigned.

As our ideal candidate, you will distinguish yourself by the following profile:

• Bilingualism (French and English), written and spoken is required.
• College diploma in an accounting related field.
• A minimum of 3-4 years of payroll experience in a mid to large size firm and the ability to work with minimal supervision.
• Professional certification (PCP) from the National Payroll Institute preferred.
• Experience in processing end to end payroll and related accounting in a multi-provincial environment. .
• Solid computer knowledge including Microsoft Word and advanced Excel skills.
• Experience with the UKG system is an asset
• Excellent time management and planning skills to manage workload fluctuations, and must be able to meet critical deadlines.
• Great attention to details and proactive to carry out job responsibilities with minimal supervision
• Works well under pressure within non flexible deadline and adjusts to changing needs of the Firm.
• Experience in a fast-paced environment
• Personable, approachable disposition; has strong professional acumen.
• Able to handle confidential information, exercising tact and discretion in dealing with people and/or sensitive issues.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.