At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position is based out of Toronto. This is an onsite role.

As an Event Specialist, you will be:

Researching, developing, planning and executing internal events that are in line with the firm’s strategic direction which includes but is not exclusive to:

• Building budgets for internal approval based on Approval Matrix.

• Providing stakeholders with guidance and options to meet their requested event parameters.

• Liaising regularly with Manager, Events and members of other cross-functional teams:

• Communicating audio-visual requirements to IT and ensuring they are in place for the event

• Coordinating room set-ups and catering arrangements

• Ensuring after hours events support is in place (cleaning staff, elevator bank usage, vendor parking)

• Working collaboratively with the Clients & Markets team ensuring that event needs are fully met

• Providing high-level strategic event planning advice (hospitality and content) on topics, venues, dates, trends, formats, and presentations.

• Developing and maintaine process improvement tools & templates to support team & planning efficiencies.

• Developing and maintain detailed and comprehensive event summaries to monitor the health of each program; compiling all details and ensuring a seamless execution.

• Producing detailed and comprehensive event reports (pre and post) tracking attendance, budget, opportunities and successes. Making recommendations for future events: analyzing ROI, scheduling post-mortem meetings with responsible stakeholders to discuss “best practices” and “lessons learned”.

• Maintaining the National Internal Event Tracker on a real-time basis.

• Woring closely with lawyers, internal service teams and marketing professionals across the firm.

• Contributing to the Conference Services department initiatives and special projects, as required.

• Contributing to National Internal Events team special projects, as required.

As our ideal candidate, you will distinguish yourself by the following profile:

• Post-secondary education in Hospitality, Event Management, and/or a diploma in Event Planning.
• Five to seven years’ experience in major event planning in corporate, hospitality and/or not-for-profit environments.
• Experience in legal or professional services firms an asset.
• Superior organizational skills and ability to handle many projects concurrently.
• Ability to convey professional maturity and a “business oriented” approach.
• Ability to develop strong professional relationships.
• High level of initiative, attention to detail, and excellent follow-up skills.
• Flexibility to work extra hours during peak periods, and outside of normal business hours.
• High level of detail to administrative responisiblities.
• Ability to work in high pressure situations.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm.
• Competitive compensation.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.