McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and to have earned the distinction of one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

We are recruiting for a CMPA, Legal Assistant to join our team in our Toronto office. The successful  candidate must have a minimum of 3 years of experience in litigation or medical liability practice and will be responsible for drafting retainer letters, litigation memo , confirmations letters and others support task to the team  . McCarthy Tétrault employees benefit from a hybrid work environment with 3 days in the office per week.

As a CMPA Legal Assistant, you will be:

CMPA Administration/File Management

• Managing the administration process of new CMPA files including, but not limited to: preparing retainer letters, litigation memos, confirmation letters, creating OneDrive folders, serving and filing Notices of Intent to Defend.
• Creating and sending initial reports to General Counsel, including authorization forms, PCPAs and narratives.
• Collecting records from doctors and maintaining physical files.
• Preparing shell documents including the Client Information Form, ACL profiles, pleadings, etc.
• Uploading documents into Relativity that are needed for briefs/trial.
• Sending Briefs (Client, Expert, GC).
• Assisting with Trial preparation including indexes, witness prep briefs, and more as assigned.
• Maintaining an in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable.
• Managing key dates including physical bring forward system and updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.

Documents

• Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, CMPA documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
• Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.

Lawyer / Client Support

• Updating contact names and addresses in the client database on a regular basis.
• Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.

Mail, Fax and Phone Reception Functions

• Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
• Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.

Financial and Administrative Functions

• Reviewing invoices to ensure accuracy.
  Working with Finance to submit CMPA invoices.
• Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.
• Attending various monthly meetings.

Other

• Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
• Other duties as assigned.

As our ideal candidate, you will distinguish yourself by the following profile:

• Legal Assistant Diploma or equivalent.
• Minimum 3 years of experience as a Litigation legal assistant
• Experience working with medical liability practices an asset.
• In-depth knowledge of legal terminology, court rules and procedures.
• Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
• Capacity to perform duties with speed and accuracy.
• Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
• Ability to follow-up on files and delays with minimal supervision.
• High level of discretion and confidentiality.
• Flexibility to occasionally work overtime.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply: 

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.