At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.   This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.   As a Legal Assistant - Labour & Employment, you will be:   Documents - Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group. - Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner. - Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity. Litigation - Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements. - Preparing basic court pleadings or other courtroom visuals. - Coordinating service and filing of proceedings with agencies and courts. - Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings. Monitoring evidence gathering. - Maintaining an in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable. File and Time Management - Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files. - Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate. - Managing key dates including physical bring forward system and updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities. Lawyer / Client Support - Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports. Updating contact names and addresses in the client database on a regular basis. - Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment. Mail, Fax and Phone Reception Functions - Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required. - Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required. Financial and Administrative Functions - Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process. - Working with Finance to coordinate new Client and Matter openings (KYC); - Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed. - Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team. Other - Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities. - Other duties as assigned. As our ideal candidate, you will distinguish yourself by the following profile: - Legal Assistant Diploma or equivalent. - Minimum 5 years of experience as a L&E Legal Assistant. - Knowledge of the Human Rights Tribunal, and Ontario Labour Board. - Ability to provide excellent and timely service to clients and colleagues by understanding their needs and using available resources. - Ability to work effectively with others by being flexible, respectful, communicating clearly, and proactively sharing knowledge and offering assistance. - Demonstrates relevant expertise, critical thinking skills and initiative to consistently deliver quality work. - Walks the talk, respects individual differences, and supports the Firm’s interests. As a member of the McCarthy team, you will have access to: - Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements. - Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday. - A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback. - Strong community involvement and a commitment to equity, diversity and inclusion. - A collaborative, cohesive culture that connects lawyers and business teams through collective purpose. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.   Bilingualism is required as this is a collaborative role at the national level and the candidate will be handling and following up on various requests from clients and third parties who only understand and communicate in English. This position also requires the candidate to be able to interact seamlessly with colleagues in our offices across Canada, where English is the predominant language. As we estimate that more than 60% of the work required for this position must be performed in English, and in order to ensure that the employee in this position can perform their duties autonomously and effectively, candidates for this position must be able to communicate appropriately in French and English both orally and in writing.   This position is based out of Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.   Reporting to the Manager Total Rewards, the Bilingual Coordinator, Payroll & Benefits is responsible for the effective and accurate administration of Firm-wide national payroll and benefits transactions for Staff and Lawyers.   As a Bilingual Coordinator, Payroll & Benefits, you will be: - Acting as the first point of contact for all payroll inquiries from Local HR Representatives - Organizing all payroll transaction documents regularly. Providing general payroll assistance to members of the Firm upon request - Ensuring timely and accurate calculations of payment of salaries in accordance with established policies and procedures: - Timely and accurate processing all Firm-wide payroll transactions including overtime sheets, payroll transaction forms, special deductions and reimbursements, or banking changes. - Ensuring that the employee’s payroll information is accurate in the system  - Reviewing and validating accuracy of payroll data prior to submission to the Paymaster, and working closely with the Paymaster to resolve payroll transactions issues. - Creating and/or running routine reports from payroll system. - Investigating and resolving transactional payroll issues with Local HR Representatives. - Coordinate with the payroll and benefits application vendors (UKG, Paychex, Telus, etc.) and supporting the payroll year-end process (relevés 1, T4s, T4As, W2, taxable benefits, etc.). - Calculating, remitting and reconciling bi-weekly and monthly remittances to non-government institutions (includes: Pension Plan, Group RRSP, Sun Life, United Way, etc) Maintaining and updating payroll remittances process documentation for back-up purposes. - Acting as back up to the Paymaster and accomplishing critical duties to successfully deliver pay run processes and process the accounting tasks. - Responsible for the administrative activities related to leave management (short-term and long-term disability, maternity/parental leaves, etc.) - Working collaboratively with the short-term and long-term disability management providers to update employees’ file and leave management file in a timely manner. - Responsible for timely administration of Firm benefit programs such as coordinating wellness, stipend, technology and tuition reimbursement programs.  - Other duties as assigned. As our ideal candidate, you will distinguish yourself by the following profile: - Bilingualism (French and English), written and spoken is required. - College diploma in an accounting related field. - A minimum of 3-4 years of payroll experience in a mid to large size firm and the ability to work with minimal supervision. - Professional certification (PCP) from the National Payroll Institute preferred. - Experience in processing end to end payroll and related accounting in a multi-provincial environment. . - Solid computer knowledge including Microsoft Word and advanced Excel skills. - Experience with the UKG system is an asset - Excellent time management and planning skills to manage workload fluctuations, and must be able to meet critical deadlines. - Great attention to details and proactive to carry out job responsibilities with minimal supervision - Works well under pressure within non flexible deadline and adjusts to changing needs of the Firm. - Experience in a fast-paced environment - Personable, approachable disposition; has strong professional acumen. - Able to handle confidential information, exercising tact and discretion in dealing with people and/or sensitive issues. As a member of the McCarthy team, you will have access to: - Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements. - Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday. - A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback. - Strong community involvement and a commitment to equity, diversity and inclusion. - A collaborative, cohesive culture that connects lawyers and business teams through collective purpose. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one ofCanada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.   This position can be based out of Vancouver. This role benefits from a fully remote work schedule.    Shifts (remote): - Friday to Sunday 8 AM - 8 PM ET - Monday to Friday 7 PM - 3 AM ET Salary Range : $52,000- $62,000 annually   As a Bilingual Document Specialist, you will be: - Creating various legal and other documents through copy typing, transcription, scanning or other methods.  Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc. - Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity.  Includes document version comparisons, checking for accurate revisions, and correcting document corruption. - Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents. - Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm. - Applying word processing expertise to be able to work on complex legal and other documents. - Proactively managing workload fluctuations while working with minimal supervision and direction. - Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required. - Offering assistance to other members of the team, including mentorship when required. - As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion. - Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.). - Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner. - Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase). - Reviewing support issues/procedures and recommending solutions with respect to document production and document production support when applicable. - Other duties as assigned. As our ideal candidate, you will distinguish yourself by the following profile: - College certificate (office administration, legal specialization, or related). - Fully bilingual (French and English) in both oral and written communication skills. - Three years of experience in a professional work environment.  Experience in a document production role will be an asset. - Minimum MOS Certification in Word in the Firm’s current version or completion of MOS Certification within 1 year of employment. - Knowledge of legal terminology, documents and procedures an asset. - Great attention to detail and excellent skills in spelling, grammar and proofreading, in both French and English. - Excellent interpersonal skills and telephone manners; ability to correspond effectively and respectfully with DSG clients. - Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques and software applications. - Patience, flexibility and an ability to effectively manage difficult situations. - Well organized with meticulous attention to detail and strong proof-reading skills. - Personable, approachable disposition, with an ability to handle pressure/stress. - Well-developed analytical and problem-solving skills, with the ability to visualize and deliver creative solutions. - Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable). - Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate. - Ability to type with a speed of 80-100 words per minute. As a member of the McCarthy team, you will have access to: - Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements. - Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday. - A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback. - Strong community involvement and a commitment to equity, diversity and inclusion. - A collaborative, cohesive culture that connects lawyers and business teams through collective purpose. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one ofCanada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.   Shifts (remote): - Friday to Sunday 8 AM - 8 PM ET - Monday to Friday 7 PM - 3 AM ET As a Bilingual Document Specialist, you will be: - Creating various legal and other documents through copy typing, transcription, scanning or other methods.  Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc. - Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity.  Includes document version comparisons, checking for accurate revisions, and correcting document corruption. - Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents. - Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm. - Applying word processing expertise to be able to work on complex legal and other documents. - Proactively managing workload fluctuations while working with minimal supervision and direction. - Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required.Offering assistance to other members of the team, including - mentorship when required. - As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion. - Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.). - Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner. - Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase). - Reviewing support issues/procedures and recommending solutions with respect to document production and document production support when applicable. - Other duties as assigned. As our ideal candidate, you will distinguish yourself by the following profile: - College certificate (office administration, legal specialization, or related). - Fully bilingual (French and English) in both oral and written communication skills. - Three years of experience in a professional work environment.  Experience in a document production role will be an asset. - Minimum MOS Certification in Word in the Firm’s current version or completion of MOS Certification within 1 year of employment. - Knowledge of legal terminology, documents and procedures an asset. - Great attention to detail and excellent skills in spelling, grammar and proofreading, in both French and English. - Excellent interpersonal skills and telephone manners; ability to correspond effectively and respectfully with DSG clients. - Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques and software applications. - Patience, flexibility and an ability to effectively manage difficult situations. - Well organized with meticulous attention to detail and strong proof-reading skills. - Personable, approachable disposition, with an ability to handle pressure/stress. - Well-developed analytical and problem-solving skills, with the ability to visualize and deliver creative solutions. - Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable). - Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate. - Ability to type with a speed of 80-100 words per minute. As a member of the McCarthy team, you will have access to: - Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements. - Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday. - A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback. - Strong community involvement and a commitment to equity, diversity and inclusion. - A collaborative, cohesive culture that connects lawyers and business teams through collective purpose. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one ofCanada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.   The employee in this position will be part of a national team in which they will work with lawyers and professionals in all of our offices across Canada, where English is the predominant language. An employee in this position will be expected to work on documents in English or French for clients, lawyers or professionals who understand and communicate only in English or French. This national document services team operates 24/7 and it is necessary for the proper functioning of the operations to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.   Shifts (remote): - Friday to Sunday 8 AM - 8 PM ET - Monday to Friday 7 PM - 3 AM ET As a Bilingual Document Specialist, you will be: - Creating various legal and other documents through copy typing, transcription, scanning or other methods.  Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc. - Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity.  Includes document version comparisons, checking for accurate revisions, and correcting document corruption. - Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents. - Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm. - Applying word processing expertise to be able to work on complex legal and other documents. - Proactively managing workload fluctuations while working with minimal supervision and direction. - Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required. - Offering assistance to other members of the team, including mentorship when required. - As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion. - Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.). - Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner. - Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase). - Reviewing support issues/procedures and recommending solutions with respect to document production and document production support when applicable. - Other duties as assigned. As our ideal candidate, you will distinguish yourself by the following profile: - College certificate (office administration, legal specialization, or related). - Fully bilingual (French and English) in both oral and written communication skills. - Three years of experience in a professional work environment.  Experience in a document production role will be an asset. - Minimum MOS Certification in Word in the Firm’s current version or completion of MOS Certification within 1 year of employment. - Knowledge of legal terminology, documents and procedures an asset. - Great attention to detail and excellent skills in spelling, grammar and proofreading, in both French and English. - Excellent interpersonal skills and telephone manners; ability to correspond effectively and respectfully with DSG clients. - Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques and software applications. - Patience, flexibility and an ability to effectively manage difficult situations. - Well organized with meticulous attention to detail and strong proof-reading skills. - Personable, approachable disposition, with an ability to handle pressure/stress. - Well-developed analytical and problem-solving skills, with the ability to visualize and deliver creative solutions. - Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable). - Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate. - Ability to type with a speed of 80-100 words per minute. As a member of the McCarthy team, you will have access to: - Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements. - Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday. - A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback. - Strong community involvement and a commitment to equity, diversity and inclusion. - A collaborative, cohesive culture that connects lawyers and business teams through collective purpose. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one ofCanada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.   Shifts (remote): - Friday to Sunday 8 AM - 8 PM ET - Monday to Friday 7 PM - 3 AM ET As a Bilingual Document Specialist, you will be: - Creating various legal and other documents through copy typing, transcription, scanning or other methods.  Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables (including financial tables), working with graphs and objects, using graphics applications etc. - Proofreading and checking documents for appropriate formatting, spelling, grammar, and sense/clarity.  Includes document version comparisons, checking for accurate revisions, and correcting document corruption. - Developing understanding and working knowledge of the Firm’s procedures for the production of documents from the Firm’s precedents. - Responding promptly to requests, meeting deadlines, and working cooperatively with other departments and individuals within the Firm. - Applying word processing expertise to be able to work on complex legal and other documents. - Proactively managing workload fluctuations while working with minimal supervision and direction. - Performing quality control of own work, seeking clarification when necessary, and reviewing work of others as required. - Offering assistance to other members of the team, including mentorship when required. - As required, managing the intake process of all document production requests and document support requests which includes prioritizing and coordinating work for completion. - Providing Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.). - Documenting, logging, tracking and responding to calls, emails, voicemail and drop-bys for document support in a timely manner. - Managing escalation and retaining problem ownership of document production and document production support (track call, research and update knowledgebase). - Reviewing support issues/procedures and recommending solutions with respect to document production and document production support when applicable. - Other duties as assigned. As our ideal candidate, you will distinguish yourself by the following profile: - College certificate (office administration, legal specialization, or related). - Fully bilingual (French and English) in both oral and written communication skills. - Three years of experience in a professional work environment.  Experience in a document production role will be an asset. - Minimum MOS Certification in Word in the Firm’s current version or completion of MOS Certification within 1 year of employment. - Knowledge of legal terminology, documents and procedures an asset. - Great attention to detail and excellent skills in spelling, grammar and proofreading, in both French and English. - Excellent interpersonal skills and telephone manners; ability to correspond effectively and respectfully with DSG clients. - Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques and software applications. - Patience, flexibility and an ability to effectively manage difficult situations. - Well organized with meticulous attention to detail and strong proof-reading skills. - Personable, approachable disposition, with an ability to handle pressure/stress. - Well-developed analytical and problem-solving skills, with the ability to visualize and deliver creative solutions. - Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable). - Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate. - Ability to type with a speed of 80-100 words per minute. As a member of the McCarthy team, you will have access to: - Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements. - Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday. - A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback. - Strong community involvement and a commitment to equity, diversity and inclusion. - A collaborative, cohesive culture that connects lawyers and business teams through collective purpose. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.